Shad York Campus Information Guide

York University

York University was founded in 1959 and is Canada’s third largest university. It has over 280 international university partners and includes a campus in Hyderabad, India, and an ecocampus in Costa Rica.

York University is known for championing new ways of thinking that drive teaching and research excellence.  York University has a proud commitment to give a diverse demographic of students access to a high quality, research-intensive learning environment committed to the public good.  Meaningful and sometimes unexpected careers result from cross-disciplinary programming, innovative course design, and diverse experiential education opportunities.  York University is among the top 40 institutions for global leadership on advancing the United Nations 17 Sustainable Development Goals. The Schulich School of Business and the Osgoode Hall Law School are ranked top in Canada. Glendon College is unique in Canada as it requires students to study in both English and French. The Lassonde School of Engineering creates “renaissance engineers” with an emphasis on entrepreneurship, social consciousness, and global citizenship. York University has over 30 student-led start-ups that   fosters collaboration with students and industry to experiment with new innovative technologies and services, like SARIT, the next-gen electric micromobility vehicle.  In 2024, York University will open its doors to the new Markham Campus.

Land acknowledgement: 

York University recognizes that many Indigenous Nations have longstanding relationships with the territories upon which York University campuses are located that precede the establishment of York University. York University acknowledges its presence on the traditional territory of many Indigenous Nations. The area known as Tkaronto has been care taken by the Anishinabek Nation, the Haudenosaunee Confederacy, and the Huron-Wendat. It is now home to many First Nation, Inuit and Métis communities. We acknowledge the current treaty holders, the Mississaugas of the Credit First Nation. This territory is subject of the Dish with One Spoon Wampum Belt Covenant, an agreement to peaceably share and care for the Great Lakes region. 

Learn more about York University’s land acknowledgement here: York University Land Acknowledgement

Shad Program Team

Artem Solovey

he/him
Co-Program Director

Artem Solovey (hear my name) started his Shad journey at York in 2021, and is thrilled to join the team this year as Co-Program Director. One of his favorite things about Shad is how much he learns from the students every year and all the great friends he makes. He looks forward to sharing his passions in entrepreneurship and effective communication and getting inspired by Shads once again this year.

Artem has a background in software and transportation engineering and works in cybersecurity for the Canadian Government. He also loves reading fiction books and exploring the outdoors, including hiking, skiing, and especially portaging in the summer with his dog Joey. He can’t wait to meet the cohort this year and do all the exciting things we have planned.

Kingsley Hurlington, Ph.D.

he/him
Co-Program Director

Kingsley Hurlington’s passion? Teaching and learning. He has been inspiring learners from kindergarten to university for over 20 years including Shad participants since 2006. His educational programs and books have been used by schools across Canada. He loves a good run, a good meal and a good song and he supports youth through Kids Help Phone and his own mentorship program.

Kingsley’s background is as diverse as his interests. Degrees in computer science, geography, mapping analysis and environmental studies have led to work in geotechnologies and collaborating with teachers across Canada. His doctorate? Canadian Studies.

Currently an administrator with Kawartha Pine Ridge District School Board and an educator at Trent University, Kingsley blends his educational and academic expertise into practice each day. He also continues his research into resilience and mental health focusing on rural teens. He resides in Peterborough, Ontario but dreams of traveling to every nook and cranny of Canada.

Robert Tsushima

he/him
Assistant Program Director

Robert (hear my name) is the Chair of the Department of Biology.  He has a PhD in Pharmacology from Western University and did postdoctoral research in Chicago and Toronto.  Robert’s first Shadventure was in 2021 for the Shad York virtual program and he has been supporting the program ever since then. He had the amazing opportunity to travel while he was a graduate student.  This is where he developed the travel bug.  So far, Robert has visited 30 countries and has only 165 left to see!

Arriving at Shad

Shad2025 runs from June 29 to July 25. We kindly request that you arrive on campus between 12pm and 4pm on June 29 Arrival and check-in will be at Vanier Residence, 85 Observatory Rd. North York. 

The earlier you arrive, the more time you will have to familiarize yourself with the campus, the program team, and the other participants. If arriving by car, please note that there is limited space beside the residence entrance. There is paid parking available a few meters down Observatory road. As per our campus policy, parents/guardians are not permitted inside the residence. Our staff will be there to welcome the Shads and assist them with bringing their belongings to their rooms.

The program will provide the first meal at either lunch or dinner depending on your arrival time.

Transportation from Airport:

It also is very important that you let us know your travel plans as soon as you finalize them. Note that you are responsible for your own travel arrangements and cost to and from campus.  There are multiple transit, taxi and ride-sharing options that you can use. Travel time is approximately 35 mins from the airport by car.

For those being dropped off, please do so at the Vanier Residence 85 Observatory Rd. North York, ON M3J 1P3. There will be Shad signs posted around the area.

Living at Shad

Residence
Shad participants and the program team will be living on campus in air conditioned double or single rooms with shared washrooms. Bedding and linen will be provided (pillow, blanket, sheets and towel). Soap will also be provided but we encourage you to bring your own. The towels are small so bringing your own is a good idea.

While living on campus, there may be other paying guests using the residence accommodations on other floors. Participants will have key/card access to their rooms. Participants have the responsibility of keeping their property safe and keeping the room door locked. 

Food
Most of our meals will be eaten on campus. Keep in mind that it is a University, so the food may not be like your home-cooked meals. There will be a variety of food that accommodates most tastes.

Please include any dietary requirements or allergies in your medical form. 

Laundry
There will be washers and dryers available in residence at no cost for up to 3 loads.  3 detergent pods will be provided, but participants should bring their own laundry detergent if they wish. Cost for additional laundry can be paid for through their YU Card at $1.75 per washer and $1.50 per dryer.

Residence Key

You will be given residence keys for which you will be responsible. More information will be shared by your program director. There is no deposit required.

Banking
We recommend that you bring some pocket money with you for transportation to and from the airport, optional Shad wear, and purchasing souvenirs. 

We advise against bringing large amounts of money or other valuables (expensive jewelry and watches). There is no need for such items, and we cannot accept responsibility if they go missing.

There are bank ATMs available on campus (BMO, CIBC, Scotia, TD) should you need to withdraw additional funds.

Computers
We recommend that you bring a laptop, tablet or another personal computing device for research, word processing, and other tasks related to the program. Wi-Fi access is available in residence and elsewhere on campus. Shad team members will assist you with Wi-Fi setup upon arrival. The University and Shad Canada do not take any responsibility for lost/damaged/stolen valuables or property.

What to Bring

Clothing – Accessories

  • Jacket/Raincoat with hood 
  • Baseball-type hat (sun/rain)  
  • Casual spring and summer clothes
  • Hoodie or sweater 
  • Long pants and shorts (long pants may be required in labs) 
  • Long and short sleeve t-shirts 
  • Undergarments and sleepwear 
  • Socks 
  • Swimwear 
  • Comfortable clothing for daily recreation activities 
  • One or two slightly dressy outfits for events such as the design project conference, Open Day and Banquet (some will bring a suit, pantsuit or dress, others will be “business casual”; bring whatever makes you comfortable!)

Footwear

  • Business attire/formal shoes
  • Athletic shoes (for indoor and outdoor use; closed toe shoes required in athletic facilities and labs)
  • Sandals or flip / flops (for shower use)
  • Hiking shoes / boots

Personal Items

  • Towel, face cloth 
  • Beach Towel for water activities
  • Hairdryer 
  • Toiletries (shampoo, soap, toothbrush/paste, etc.) 
  • Other personal hygiene items (hand sanitizer, tissues, deodorant, etc.) 

Documents and Medication

  • Health Card
  • Medical insurance card (if available) 
  • Bank card (if you choose to bring one)  
  • Medication (if needed) 
  • Extra pair of glasses/contacts (if you wear them) 
  • Prescription refill note (if taking medication) 

Outdoor Gear

  • Reusable water bottle 
  • Sunscreen (SPF 30 or greater) 
  • Sunglasses 
  • Insect repellent 
  • Small backpack (for hiking/day trips)
  • Flashlight (NOT your phone)  
  • Sleeping bag
  • Air mattress / foam (for under your sleeping bag – optional)
  • Beach Towel

Other 

  • Pocket money (a small amount for things like laundry, taxi to/from airport, souvenirs)
  • Personal notebook or paper
  • Writing tools
  • Laptop or tablet
  • Watch
  • Reading Material
  • Musical instruments (along with sheet music) 
  • Music
  • Extra pillow (for more of an “at home” feeling) 
  • Extra hangers 

Do Not Bring

  • TV / gaming PC / game system (e.g., Switch, Steam Deck)
  • Pets (service animals exempted; please inform your program director for accommodations)
  • Any vehicle, motorized or not, unless required for accessibility
  • Any dangerous goods or weapons
  • Cigarettes or vapes/e-cigarettes 
  • Alcohol or  illegal or recreational drugs, including cannabis
  • Expensive jewelry or other valuables
  • Strongly scented products: Shad is a fragrance free environment. Please leave perfume and cologne at home.

Please note that Shad is not liable for any lost, stolen or damaged personal items.

Please contact the program team if you have questions about bringing any of the above.

What to Expect

Diverse & Inclusive Community
A diverse and inclusive community is an important value of the Shad program. You will meet students from across Canada, with different lived experiences and backgrounds. Some of you have experience with complex, high responsibility activities such as traveling or being away from home, while for others, this may be your first time being apart from family. Respect for all individuals is a requirement for a successful community.

Community must be preserved and protected in the Shad program. There are no exclusive relationships at Shad, whether for the purposes of romance, clique, gender, ethnicity, or any other reason. Relationships that exclude (or attempt to exclude) others will not be accepted. Intentionally excluding others is a form of bullying and could result in dismissal from the program. The month at Shad provides you the opportunity to make connections with a community of other exceptional students. We hope that this tight-knit community that forms at Shad will continue for many years after the program. 

Supportive Team
The Shad team is here to support you. Your program team is made up of leaders who are committed to working with students to meet their needs. 

Supervised Community
Shad is a supervised community. Every member of the program team is charged with the responsibility of ensuring your safety and protection. We take this responsibility seriously! This means that we will need to know approximately where you are and what you are doing at all times. This level of awareness ensures that in case of an emergency, we can account for your whereabouts quickly.

You are also a partner in ensuring your own safety and the safety of the Shad community. You are expected to ensure that your behaviour is always aligned with the Shad values.

Just because the community is supervised does not mean that you won’t have freedom to engage in a range of activities across the university campus. We take advantage of many of the various programs, departments, recreational facilities and spaces on campus to ensure that you enjoy an exciting university experience.

Schedule
You can expect life at Shad to be busy, but don’t worry, we have downtime and recreational activities built into the program as well. Each day, you can expect a different combination of lectures, workshops, recreational and cultural activities, as well as unscheduled time that you can use to connect with your peers, rest, connect with family, work on your design project, and reflect on what you’ve learned and accomplished so far.

Tech-etiquette: Appropriate usage
The ability to rapidly access relevant information can be key to innovation. There is no question that effective use of technology can be a useful tool. That said, the appropriate use of technology is essential for an effective learning/teaching/cooperative environment. There is etiquette for the use of technology. Rather than provide a long list of rules that will define acceptable use of technology, our technology policy is governed by the same core values as Shad.

All use of technology — including cell phones, notebooks, tablets, translators and the like — must uphold the principles of excellence, responsibility and creativity. While you might be an exceptional multitasker, maintaining devoted attention to a task at hand is a hallmark of responsibility and maturity. When it comes to the use of technology, know what’s right, do what’s right and be respectful! 

Recreation at Shad

There will be opportunities for recreation throughout your time at the program including physical and creative activities. Each campus takes advantage of their unique surroundings and plans fun, exciting ways to engage within your Shad community.

Energy Management
Shad is most enriching when we have sufficient energy to be fully engaged in all program activities. After a long and busy day, everyone needs adequate rest. We also need to respect others and allow them to re-energize themselves by getting the rest they need. Please manage your energy levels appropriately and allow others to do the same by going to bed at the appropriate time.

What You'll Need to Do Pre-Program

ShadSpeaks:

Shad York wants to get to know you – to hear about your passions and what lights you up.

So get ready, each of you will be asked to submit a 3-minute video presentation (or shorter) – which we call a ShadSpeak – on a topic of your choice. Select something you are passionate about and that you will be comfortable sharing with others. You should also consider a topic that you are confident will be of interest to others. Don’t worry, ShadSpeak videos will be shared with the Shad York community only. Be authentic, be genuine, be creative, and have fun making it.

The Shad York team will forward you details on how to submit your ShadSpeak video so check back for updates, and don’t forget to follow us on Instagram (@Shad_YorkU)

Pre-program Online Forms:

Online forms will be sent to fill out closer to June

Shad Open Day

What happens when a diverse group of high school students from across Canada come together in the spirit of science, technology and entrepreneurship? Shad Open Day is a day to put your campus and your accomplishments on display for the community.  

July 24th

Live Virtual Open Day Details: Details to come closer to July

In-Person Open Day Details: Details to come closer to July

Leaving Shad

The Shad program concludes on the morning of Friday, July 25 and Shad will ensure that all participants are transferred to parents, or are on their way home by 11am

Please note that transportation to and from your campus is the responsibility of the participant. If you have a bus / train / plane to catch, you will need to make arrangements to get from the campus with plenty of time before your scheduled departure time. If your parents / guardians are picking you up by car, they should plan to do this between 9am and 11am.

We will ask Shads to let their parents know when they arrive at the airport or train station.

Contact us

Have any questions?
Feel free to reach out to your program team:
shadprogram@york.shad.ca

Frequently Asked Questions

Special accommodation requests
Q: I have a special accommodation request. How do I submit my request and will you be able to help me?
A: You will need to inform us of the special accommodations that you require ahead of time. We will let you know what we can do to support you as best as possible. We want to help make sure your experience here is exceptional.

Visitors
Q: Can I have visitors (family, friends) during Shad? Can I leave campus for a non-emergency reason?

A: No, for the safety of participants, we cannot accommodate visitors or participants leaving campus during the program. 

Contact During the Program
Q: How can my parents contact me during Shad?

A: Your parents can contact you on your cell phone (although you may not be able to answer due to program activities) or via email. Emergency contact information will be provided closer to the program. 

Free Time
Q: How much free time will I have?
A: Shad is a busy month with an ambitious schedule of activities. Most of your time will be spent engaging in the plethora of activities we have planned for you! There is often time every day for you to take time for yourself, to rest, or to call home as needed. Given the immersive nature of Shad, participants will not have the time to engage in other commitments during the month of July (i.e., summer school, online courses, or additional projects, studying, practice, or training). Full-time commitment to Shad is expected. Each day Shads will get a couple of hours to themselves in their residence, and later in the program, around certain campus areas.

Outside Food
Q: Can I order food?

A: No 

Instruments
Q: Will I have access to a piano to practice regularly?

A: Shad is a wonderfully musical place with many spontaneous jam sessions. We encourage Shads to bring their sheet music or other instruments with them. Note that access to instruments is limited by the program schedule and the residence’s quiet hours. Therefore, regular daily practice is not guaranteed.  

Gym Access
Q: Will I have access to athletics facilities such as a gym or pool?

A: Unfortunately, No.  However, there will be scheduled blocks of active recreation each day.