Shad Laurier Campus Information Guide

Wilfrid Laurier University

Wilfrid Laurier University has been known for academic excellence for more than 107 years, and a hallmark of the Laurier experience is putting this academic knowledge to work in the real world! We’re situated near the uptown core of Waterloo, Ontario. The Waterloo Region is home to Canada’s fastest-growing technology sector, and is part of the Toronto-Waterloo Innovation Corridor, the second largest technology cluster in North America. Laurier also has the largest business degree co-op program in Canada, and is a global leader in social entrepreneurship. Above all, Laurier is dedicated to creating a fulfilling, safe, and successful community!

Laurier’s Waterloo campus is located on the shared traditional territory of the Neutral, Anishnaabe (Anish-nah-bay) and Haudenosaunee (Hoe-den-no-show-nee) peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources and not to engage in conflict.

Shad Program Team

Joe Monks

(he/him)
Program Director

Joe is an educator with a lifelong interest in the STEM disciplines. He holds a Bachelor’s of Education in Math and PE from the University of Exeter in England and a Masters of Education from the University of New England in Australia. He has over 20 years of experience teaching and leading in schools in the UK, Bahrain, Malaysia, Japan, and most recently, the Czech Republic. At Laurier Joe is the Outreach Coordinator and Contract Teaching Faculty.

Joe is an enthusiastic triathlete who has represented Great Britain in long distance triathlon. His passion for cycling allows him to explore the country roads and gravel trails of the Waterloo region. He is a volunteer bike mechanic at ‘Recycle Cycles’ community bike shop in Kitchener.

Meghan Bellamy

(she/her)
Assistant Program Director

Meghan is an educator who arrived at teaching a bit later in life than most, but prior to that spent years working with young people in various capacities, such as tutoring, summer camps, and After School Care, and enjoyed these experiences immensely. She holds a Bachelor’s of Science in Honours Psychology from Laurier, and earned her Bachelor’s of Education and Masters of Ed at the University of Victoria. In her current role as an Upper School teacher, she has taught subjects ranging from Health and Physical Education to Civics to World Studies to Theory of Knowledge, as well as coaching a multitude of sports and supervising the Model UN club and the strings ensemble.

Meghan enjoys a variety of activities outside of work, such as playing various sports, walking her beloved dog, reading, and playing classical music. Travel is also an important part of her life, and she especially enjoys it when it gives her the chance to give back, such as when she visited Uganda and Mexico to help build houses for families in need.

Arriving at Shad

Shad2025 runs from June 29 to July 25. We kindly request that you arrive on campus between 12pm and 5pm on June 29.

The earlier you arrive, the more time you will have to familiarize yourself with the campus, the program team and the other participants. For those being dropped off, please be dropped off at Waterloo College Hall (88 Seagram Dr., Waterloo, ON, N2L 3B7). There will be Shad signs posted around the area.

Check in will happen between 12pm and 5pm. At check in you will be welcomed by our program team, you will receive a Shad Laurier welcome pack, keys to your room and all the information necessary to equip you for the weeks ahead. If you arrive early enough, feel free to tour the campus with your family members. The interactive map can be found here. 

The first meal provided by the program will be dinner at 6pm.

Transportation from Airport

Note that you are responsible for your own travel arrangements and cost to and from Laurier. The airport is approximately 1 hour and 10 minutes from campus.

If you arrive at Toronto Pearson International Airport, then you may take: 

Airport Shuttle 

Airways Transit provides a 24/7 door-to-door shuttle service that operates between Toronto Pearson Airport (YYZ) and Waterloo. You must reserve Airways Transit pick-up service as soon as you know the date and time of your flight. The rate is $150 one way. The trip from Toronto Pearson International Airport to the Waterloo campus is about one-and-a-half hours. 

You can reserve your shuttle online at https://www.airwaystransit.com. To make your reservation, you will need: 

  • Your flight information (airline, flight number, arrival time) 
  • The address of your destination in Waterloo, or the name of your residence building (Waterloo College Hall) 
  • A credit card number 

If you arrive at Regional of Waterloo International Airport (YKF), then you can take a taxi to arrive at Waterloo College Hall.  

GO Bus 

The GO Bus stops at Toronto Pearson Airport Terminal 1 on the ground level between columns Q2 to Q4. This bus runs hourly on weekdays and weekends, and every 30 minutes during weekday rush hours. You can buy GO Transit tickets at the vending machine in Terminal 1 on the ground level. Choose Wilfrid Laurier University as your destination. 

You can calculate your fare and plan your trip online. The rate is approximately $22 one way, with taxes included, but is subject to change.

Take the GO Bus Route 40 – Hamilton GO, exiting the bus at Square One GO Terminal, where you must disembark and transfer to GO Bus Route 25 – U of Waterloo, exiting the bus at Wilfrid Laurier University. This stop is adjacent to the Waterloo campus entrance at the corner of University Avenue and Hazel Street. The trip from the airport to the Waterloo campus is about two-and-a-half hours. 

GO Train 

There may be GO Train options available from Union Station to the Kitchener GO Terminal. The trip on the GO Train will take approximately two hours. VIA Rail: You can take a train from Union Station to the Kitchener Via Rail station for about $40 (price subject to change). Once you are at the Kitchener station, you can use Grand River Transit, a taxi or a rideshare service of your choice to get to your accommodations in Waterloo.

Living at Shad

Residence

Shads will have an air-conditioned private bedroom with a semi-private washroom. Each floor in Waterloo College Hall has a common lounge with a kitchenette. Other facilities include study rooms, meeting rooms, and a laundry room.  

Each room has a single bed, desk and chair, closet, dresser with drawers, sink, and mirror. Each room is made up with a pillow, pillowcase, two blankets, two sheets, two towels, soap and a cup. Be sure to bring an additional towel, soap/shampoo and other toiletries. Your washroom will be cleaned once a week. Linens will be changed once a week. You are responsible to put the used linens outside of your room, and the new linens will be on bed. You need to make your own bed!

The Program Directors, Managers and Assistants will also live in residence, forming a close-knit community for the month. 

You have the responsibility for keeping your property safe. You will be given a fob to the building, and a key to your bedroom and lounge – which you must keep with you at all times. You are responsible for keeping your room door locked. 

You will be living in residence on the university campus, and because we will be using a limited number of rooms there may be, in some cases, other people using the residence as well. 

Access to Waterloo College Hall is restricted to guests of that building. 

Food
Most of our meals will be eaten on campus. Keep in mind that it is a University, so the food may not be like your home-cooked meals. There will be a variety of food that accommodates most tastes.

Please include any dietary requirements or allergies in your medical form. 

Laundry
The residence has a number of washers and dryers in the basement available at no cost to Shads. For some of you this may be your first time doing your own laundry; this can be a wonderful learning experience! Ironing boards are available, and we will lend you an iron as well as provide laundry detergent. If you have any allergies to certain types of detergent, please bring your own.

Residence Key

You will be given residence keys for which you will be responsible. More information will be shared by your program director. There is no deposit required.

Banking
We recommend that you bring some pocket money with you for transportation to and from the airport, optional Shad wear, and purchasing souvenirs. 

We advise against bringing large amounts of money or other valuables (expensive jewelry and watches). There is no need for such items, and we cannot accept responsibility if they go missing.

Computers
We recommend that you bring a laptop, tablet or another personal computing device for research, word processing, and other tasks related to the program. Wi-Fi access is available in residence and elsewhere on campus. Shad team members will assist you with Wi-Fi setup upon arrival. The University and Shad Canada do not take any responsibility for lost/damaged/stolen valuables or property.

If you are unable to bring a laptop, please contact us.

What to Bring

Clothing – Accessories

  • Jacket/Raincoat with hood 
  • Baseball-type hat (sun/rain)  
  • Casual spring and summer clothes
  • Hoodie or sweater 
  • Long pants and shorts (long pants may be required in labs) 
  • Long and short sleeve t-shirts 
  • Undergarments and sleepwear 
  • Socks 
  • Swimwear 
  • Comfortable clothing for daily recreation activities 
  • One or two slightly dressy outfits for events such as the design project conference, Open Day and Banquet (some will bring a suit, pantsuit or dress, others will be “business casual”; bring whatever makes you comfortable!)

Footwear

  • Business attire/formal shoes
  • Athletic shoes (for indoor and outdoor use; closed-toe shoes required in athletic facilities and labs)
  • Sandals or flip flops (for shower use)

Personal Items

  • Towel, face cloth 
  • Beach Towel for water activities
  • Toiletries (shampoo, soap, toothbrush/paste, etc.) 
  • Other personal hygiene items (hand sanitizer, tissues, deodorant, etc.) 

Documents and Medication

  • Health Card
  • Medical insurance card (if available) 
  • Bank card (if you choose to bring one)  
  • Medication (if needed) 
  • Extra pair of glasses/contacts (if you wear them) 
  • Prescription refill note (if taking medication) 

Outdoor Gear

  • Reusable water bottle 
  • Sunscreen (SPF 30 or greater) 
  • Sunglasses 
  • Insect repellent 
  • Lip balm 
  • Small backpack (for hiking/day trips)
  • Flashlight (NOT your phone)  
  • Air mattress/foam (for under your sleeping bag – optional)
  • Beach Towel

Other 

  • Pocket money (a small amount for things like taxi to/from airport, souvenirs)
  • Personal notebook or paper
  • Writing tools
  • Laptop or tablet
  • Reading material
  • Basic sports equipment (baseball glove, football, etc.) 
  • Musical instruments (along with sheet music) 
  • Extra hangers 

Do Not Bring

  • TV/gaming PC/game system (e.g., Switch, Steam Deck)
  • Pets (service animals exempted; please inform your program director for accommodations)
  • Any vehicle, motorized or not, unless required for accessibility
  • Any dangerous goods or weapons
  • Cigarettes or vapes/e-cigarettes 
  • Alcohol or  illegal or recreational drugs, including cannabis
  • Expensive jewelry or other valuables
  • Strongly scented products: Shad is a fragrance-free environment. Please leave perfume and cologne at home.

Please note that Shad is not liable for any lost, stolen or damaged personal items.

Please contact the program team if you have questions about bringing any of the above.

What to Expect

Shad Values
Our values are what make Shad the incredible program that it is. At our Shad campus, these values are vigorously embraced – just like they are at each of the other campuses across Canada. Our values are as follows:

  • We cherish the freedom to explore, create, and innovate.
  • We aspire to excellence in all we do.
  • We are committed to the respect, cooperation, and shared fun that builds a powerful, supportive community, while remaining mindful of the safety and well-being of that community.
  • We value diversity and open discussion.
  • Our behaviour is always governed by respect for others and the highest standards of ethical conduct.

Being a Shad means accepting these values fully into everything you do! Adherence to these values determines how successful your Shad experience will be. They are sacred trusts. 

Diverse & Inclusive Community
A diverse and inclusive community is an important value of the Shad program. You will meet students from across Canada, with different lived experiences and backgrounds. Some of you have experience with complex, high responsibility activities such as traveling or being away from home, while for others, this may be your first time being apart from family. Respect for all individuals is a requirement for a successful community.

Community must be preserved and protected in the Shad program. There are no exclusive relationships at Shad, whether for the purposes of romance, clique, gender, ethnicity, or any other reason. Relationships that exclude (or attempt to exclude) others will not be accepted. Intentionally excluding others is a form of bullying and could result in dismissal from the program. The month at Shad provides you the opportunity to make connections with a community of other exceptional students. We hope that this tight-knit community that forms at Shad will continue for many years after the program. 

Supportive Team
The Shad team is here to support you. Your program team is made up of leaders who are committed to working with students to meet their needs. 

Supervised Community
Shad is a supervised community. Every member of the program team is charged with the responsibility of ensuring your safety and protection. We take this responsibility seriously! This means that we will need to know approximately where you are and what you are doing at all times. This level of awareness ensures that in case of an emergency, we can account for your whereabouts quickly.

You are also a partner in ensuring your own safety and the safety of the Shad community. You are expected to ensure that your behaviour is always aligned with the Shad values.

Just because the community is supervised does not mean that you won’t have freedom to engage in a range of activities across the university campus. We take advantage of many of the various programs, departments, recreational facilities and spaces on campus to ensure that you enjoy an exciting university experience.

Schedule
You can expect life at Shad to be busy, but don’t worry, we have downtime and recreational activities built into the program as well. Each day, you can expect a different combination of lectures, workshops, recreational and cultural activities, as well as unscheduled time that you can use to connect with your peers, rest, connect with family, work on your design project, and reflect on what you’ve learned and accomplished so far.

Tech-etiquette: Appropriate usage
The ability to rapidly access relevant information can be key to innovation. There is no question that effective use of technology can be a useful tool. That said, the appropriate use of technology is essential for an effective learning/teaching/cooperative environment. There is etiquette for the use of technology. Rather than provide a long list of rules that will define acceptable use of technology, our technology policy is governed by the same core values as Shad.

All use of technology — including cell phones, notebooks, tablets, translators and the like — must uphold the principles of excellence, responsibility and creativity. While you might be an exceptional multitasker, maintaining devoted attention to a task at hand is a hallmark of responsibility and maturity. When it comes to the use of technology, know what’s right, do what’s right and be respectful! 

Recreation at Shad

There will be opportunities for recreation throughout your time at the program including physical and creative activities. Each campus takes advantage of their unique surroundings and plans fun, exciting ways to engage within your Shad community.

Energy Management
Shad is most enriching when we have sufficient energy to be fully engaged in all program activities. After a long and busy day, everyone needs adequate rest. We also need to respect others and allow them to re-energize themselves by getting the rest they need. Please manage your energy levels appropriately and allow others to do the same by going to bed at the appropriate time.

What You'll Need to Do Pre-Program

ShadSpeaks

Do you have something that your fellow Shads might find interesting? Do you have a hobby or pastime that most people have never heard of? Do you have specialized knowledge or a skill, or a unique and meaningful experience you would like to share? Of course, you do, you’re a Shad!

Every Shad will be expected to give a five minute presentation that shares something about yourself with the rest of the group, with up to three minutes of questions afterwards. The presentation should be verbal, with no technology required, and few or no props. As part of the required forms for our campus, we will ask you to prepare a short (160 character) “proposal” sharing the topic for your ShadSpeak. We will use these proposals to give early feedback and create a schedule. Please plan your presentation before you arrive, as our busy schedule will not allow time to prepare after you arrive.

Shad Open Day

What happens when a diverse group of high school students from across Canada come together in the spirit of science, technology and entrepreneurship? Shad Open Day is a day to put your campus and your accomplishments on display for the community.  

On Thursday, July 24th, family, friends and community members are invited to join us for a day of demonstrations and exhibits. You will get the chance to showcase your team’s innovation and your own special talents for the extended community. 

Virtual Open Day Details:

During Shad Laurier’s Open Day, Shad participants will share their Open Day experience virtually directly with their family members and community. More details will be shared closer to the date.
Time: 1:00-4:00pm pm EST (time may vary)
Platform: Preference of Shad participant and family members

In-Person Open Day Details:

Demonstrations and Exhibits
Time: 1 pm – 3 pm (subject to change)
Location: Paul Martin Centre, WLU Campus

Banquet and Awards
Time: 6 pm (subject to change)
Location: Lazaridis Hall, WLU Campus
Cost: Approximately $40 per guest (does not apply to Shad participants)

Leaving Shad

The Shad program concludes at 9:00 a.m. on Friday, July 25, and Shad will ensure that all participants are transferred to parents, or are on their way home by 11:00 a.m.

Please note that transportation to and from your campus is the responsibility of the participant. If you have a bus/train/plane to catch, you will need to make arrangements to get from the campus with plenty of time before your scheduled departure time. If your parents/guardians are picking you up by car, they should plan to do this between 9:00 am and 11:00 am.

Contact us

Have any questions?
Feel free to reach out to your program team:
shadprogram@laurier.shad.ca

Frequently Asked Questions

Special accommodation requests
Q: I have a special accommodation request. How do I submit my request and will you be able to help me?
A: You will need to inform us of the special accommodations that you require ahead of time. We will let you know what we can do to support you as best as possible. We want to help make sure your experience here is exceptional.

Visitors
Q: Can I have visitors (family, friends) during Shad? Can I leave campus for a non-emergency reason?

A: No, for the safety of participants, we cannot accommodate visitors or participants leaving campus during the program. 

Contact During the Program
Q: How can my parents contact me during Shad?

A: Your parents can contact you on your cell phone (although you may not be able to answer due to program activities) or via email. Emergency contact information will be provided closer to the program. 

Mail can be sent to:

FIRST NAME LAST NAME
℅ Shad
Laurier Conference Services
75 University Avenue West
Waterloo
N2L3C5

Free Time
Q: How much free time will I have?
A: Scheduled Shad time  will generally be 45-60 minutes after lunch and in the evening before bed. This may change day to day based on the specific schedule.

Outside Food
Q: Can I order food?

A: No, all meals and snacks are provided.

Instruments
Q: Will I have access to a piano to practice regularly?

A: Shad is a wonderfully musical place with many spontaneous jam sessions. We encourage Shads to bring their sheet music or other instruments with them. Note that access to instruments is limited by the program schedule and the residence’s quiet hours. Therefore, regular daily practice is not guaranteed. 

Gym Access
Q: Will I have access to athletics facilities such as a gym or pool?

A: We will make use of Waterloo Park, Laurier Athletic Complex and Swimming Pool for daily activity and recreation. There is no individual access to gyms or fitness rooms though participants are welcome to bring small fitness items if needed (kettle bells or gym bands) that can be used in their room.