Shad UBC Campus Information Guide

University of British Columbia

The University of British Columbia (UBC) is located on the traditional, ancestral, and unceded territory of the xʷməθkʷəy̓əm (Musqueam) People. Consistently ranked among the top 20 public universities in the world and recently recognized as North America’s most international university.

A world class centre for teaching, learning and research, UBC is a place where innovative ideas are nurtured in a globally connected research community, with unparalleled opportunities to learn and discover in unique ways.

Surrounded by the beauty of the West Coast, UBC’s location inspires a pioneering mentality: openness to fresh, bold new ways of thinking. More than 400 hectares in size, the stunning campus is surrounded by forest on three sides, an ocean on the fourth, with a breathtaking view of the mountains. 

Take a virtual tour of the UBC Vancouver campus.

Shad Program Team

Eli Migneron

(El-lie Me-ne-r-on)
Program Director

Elizabeth has been working with Shad in different capacities since 2008. She was first involved as the Recreational Director, then as the Program Manager at Shad Université Laval from 2008 until the campus closed in 2015. She was eager to jump back in and lend a hand in growing a new campus when Shad McGill opened in 2018. She became Assistant Program Director for Shad McGill in 2020 and held this position until 2022. In 2023, she was still involved with this campus as a part-time Program Manager while working full time as a national development team coach in short track speed skating. After two years with the national team, she is now back and  will lead the Shad UBC program in 2025 as Program Director. Elizabeth now lives in Montreal, Quebec, and is bilingual (French and English). She has undergraduate degrees in psychology and social intervention as well as a master’s in psychopedagogy. In her everyday life, she is a Certified Mental Performance Consultant, accredited with the Canadian Sport Psychology Association. She works mostly with student-athletes to help them achieve their performance goals and attend to their well-being.

Daan Maijer

(Dan My-er)
Faculty

Daan has been involved with Shad UBC since 2010. He received his B.A.Sc. and Ph.D. in Metals and Materials Engineering from UBC in 1994 and 1999, respectively. He is currently a Professor and Head of, the Department of Materials Engineering at UBC. His undergraduate teaching is focused on engineering design taught through project-based learning where groups of 3-5 students propose, design, build, and test multi-disciplinary projects. As one of the principal researchers in the Advanced Metals Processing Group, Daan’s research aims to develop insight into the industrial processes used to transform metals; in particular, casting processes to improve product quality and process productivity. This research often involves the development of mathematical models that capture the complex physical phenomena active in these processes and relies on laboratory experiments and/or plant trials to provide the data necessary for model development and validation. This research is industrially oriented and has led to collaborations with companies within Canada and abroad.

Jon Nakane

(Jon - Na-kah-nay)
Faculty

Jon is an Associate Professor of Teaching in the Department of Materials Engineering, and the current Program Director of the Integrated Engineering program at UBC, both as of 2018. Prior to joining IGEN and MTRL, he served as the Lab Director for the Engineering Physics Project Lab in the Department of Physics and Astronomy for over 10 years, and as a course instructor in a range of courses for the UBC Sauder School of Business, Mining Engineering, and since 2015 as part of the first-year teaching team in Applied Science, with a focus on prototype design and fabrication with electrical, mechanical, and software components. Jon is a Shad alumni, University of Calgary 1994, and has been involved in running workshops and supporting Shad UBC for the past 10 years.

Arriving at Shad

Shad2025 runs from June 29 to July 25. We kindly request that you arrive on campus between 11am and 5pm on June 29, and avoid arriving later than this time window. When booking flights, please aim to arrive within this timeframe.   Arrival and check-in will be at Totem Park Residence (2525 West Mall, Vancouver, BC)

Upon arrival to campus, participants will be met by Shad UBC staff, and guided through the check-in process to receive their room key and shown to their dorm room.

Our first meal together as a community will be dinner on June 29th, which is why we ask that all participants arrive on campus before 5:00 pm. For those who arrive earlier in the day, there will be snacks and food made available.

For those being dropped off, please do so at Totem Park Residence, off the intersection of Thunderbird Blvd. and West Mall. Please see the UBC Campus map. There will be Shad signs posted around the area. Once participants have been dropped off, they are considered to be in the care of the Shad program. Out of respect to the Shad community, we ask that families leave the residence space once the participant has been checked in.

Transportation from Airport:

Participants arriving by air can plan to travel from the airport to campus by public transit or taxi/rideshare.

We ask that you share with us your travel plans as they become finalized. An online form will be emailed directly to you in the coming months, asking you to share with us your flight/travel details and method of transportation to campus.  

Note that you are responsible for your own travel arrangements and cost to and from campus.

Living at Shad

Residence

Shads and the program team will be living in a combination of single and double rooms on each floor, with room assignments being assigned randomly before your arrival at Totem Park Residence. There are shared washrooms on each floor. Shad Team Members will be living in residence on the same floors.  A fan, and bedding and linen will be provided (pillow, blanket and sheets).

Be sure to bring your own towels, soap, shampoo and other toiletries. You will be living in residence on the university campus, and there will be other paying guests using the residence accommodations on other floors. You have the responsibility of keeping your property safe and keeping your room door locked. 

Food
Most of our meals will be eaten on campus. Keep in mind that it is a University, so the food may not be like your home-cooked meals. There will be a variety of food that accommodates most tastes. 

Please include any dietary requirements or allergies in your medical form. 

Laundry

There will be pay-per-use washers and dryers available. You will need to purchase a laundry card for the month for a $10 deposit,  and then load it via cash, credit or debit. Each load of laundry will cost around $4.50. Laundry detergent is available on campus. If you have any allergies to certain types of detergent, please bring your own.

While there are no irons in the rooms, if needed, an iron can be borrowed for participant use.

Residence Key

You will be given residence keys for which you will be responsible. More information will be shared by your program director. There is no deposit required.

Banking
We recommend that you bring some pocket money with you for transportation to and from the airport, laundry, optional Shad wear, and purchasing souvenirs. 

We advise against bringing large amounts of money or other valuables (expensive jewelry and watches). There is no need for such items, and we cannot accept responsibility if they go missing.

There are bank ATMs available on campus should you need to withdraw additional funds.

Computers
We recommend that you bring a laptop, tablet or another personal computing device for research, word processing, and other tasks related to the program. Wi-Fi access is available in residence and elsewhere on campus. Shad team members will assist you with Wi-Fi setup upon arrival. The University and Shad Canada do not take any responsibility for lost/damaged/stolen valuables or property.

If you are unable to bring a laptop, please contact us.

What to Bring

Clothing – Accessories

  • Jacket/Raincoat with hood 
  • Casual spring and summer clothes
  • Baseball-type hat (sun/rain)  
  • Hoodie or sweater 
  • Long pants and shorts (long pants may be required in labs) 
  • Long and short sleeve t-shirts 
  • Undergarments and sleepwear 
  • Socks 
  • Swimwear 
  • Comfortable clothing for daily recreation activities 
  • One or two slightly dressy outfits for events such as the design project conference, Open Day and Banquet (some will bring a suit, pantsuit or dress, others will be “business casual”; bring whatever makes you comfortable!)

Footwear

  • Business attire/formal shoes
  • Athletic shoes (for indoor and outdoor use; closed-toe shoes required in athletic facilities and labs)
  • Sandals or flip-flops (for shower use)
  • Hiking shoes/boots

Personal Items

  • Towel, face cloth 
  • Beach Towel for water activities
  • Toiletries (shampoo, soap, toothbrush/paste, etc.) 
  • Hairbrush
  • Eye glasses/contact lenses
  • Caddy to carry shower supplies
  • Other personal hygiene items (hand sanitizer, tissues, deodorant, etc.) 

Documents and Medication

  • Health Card
  • Medical insurance card (if available) 
  • Bank card (if you choose to bring one)  
  • Medication (if needed) 
  • Extra pair of glasses/contacts (if you wear them) 
  • Prescription refill note (if taking medication) 

Outdoor Gear

  • Reusable water bottle 
  • Sunscreen (SPF 30 or greater) 
  • Sunglasses 
  • Insect repellent 
  • Lip balm 
  • Small backpack (for hiking/day trips)
  • Flashlight (NOT your phone)  
  • Sleeping bag
  • Beach towel

Other 

  • Pocket money (a small amount for things like laundry, taxi to/from airport, souvenirs)
  • Personal notebook or paper
  • Writing tools
  • Laptop or tablet
  • Alarm clock 
  • Watch
  • Camera
  • Musical instruments (along with sheet music) 

Do Not Bring

  • TV/gaming PC/game system (e.g., Switch, Steam Deck)
  • Pets (service animals exempted; please inform your program director for accommodations)
  • Any vehicle, motorized or not, unless required for accessibility
  • Any dangerous goods or weapons
  • Cigarettes or vapes/e-cigarettes 
  • Alcohol or  illegal or recreational drugs, including cannabis
  • Expensive jewelry or other valuables
  • Strongly scented products: Shad is a fragrance free environment. Please leave perfume and cologne at home.

Please note that Shad is not liable for any lost, stolen or damaged personal items.

Please contact the program team if you have questions about bringing any of the above.

What to Expect

Shad Values
Our values are what make Shad the incredible program that it is. At our Shad campus, these values are vigorously embraced – just like they are at each of the other campuses across Canada. Our values are as follows:

  • We cherish the freedom to explore, create, and innovate.
  • We aspire to excellence in all we do.
  • We are committed to the respect, cooperation, and shared fun that builds a powerful, supportive community, while remaining mindful of the safety and well-being of that community.
  • We value diversity and open discussion.
  • Our behaviour is always governed by respect for others and the highest standards of ethical conduct.

Being a Shad means accepting these values fully into everything you do! Adherence to these values determines how successful your Shad experience will be. They are sacred trusts. 

Diverse & Inclusive Community
A diverse and inclusive community is an important value of the Shad program. You will meet students from across Canada, with different lived experiences and backgrounds. Some of you have experience with complex, high responsibility activities such as traveling or being away from home, while for others, this may be your first time being apart from family. Respect for all individuals is a requirement for a successful community.

Community must be preserved and protected in the Shad program. There are no exclusive relationships at Shad, whether for the purposes of romance, clique, gender, ethnicity, or any other reason. Relationships that exclude (or attempt to exclude) others will not be accepted. Intentionally excluding others is a form of bullying and could result in dismissal from the program. The month at Shad provides you the opportunity to make connections with a community of other exceptional students. We hope that this tight-knit community that forms at Shad will continue for many years after the program. 

Supportive Team
The Shad team is here to support you. Your program team is made up of leaders who are committed to working with students to meet their needs. 

Supervised Community
Shad is a supervised community. Every member of the program team is charged with the responsibility of ensuring your safety and protection. We take this responsibility seriously! This means that we will need to know approximately where you are and what you are doing at all times. This level of awareness ensures that in case of an emergency, we can account for your whereabouts quickly.

You are also a partner in ensuring your own safety and the safety of the Shad community. You are expected to ensure that your behaviour is always aligned with the Shad values.

Just because the community is supervised does not mean that you won’t have freedom to engage in a range of activities across the university campus. We take advantage of many of the various programs, departments, recreational facilities and spaces on campus to ensure that you enjoy an exciting university experience.

Schedule
You can expect life at Shad to be busy, but don’t worry, we have downtime and recreational activities built into the program as well. Each day, you can expect a different combination of lectures, workshops, recreational and cultural activities, as well as unscheduled time that you can use to connect with your peers, rest, connect with family, work on your design project, and reflect on what you’ve learned and accomplished so far.

Tech-etiquette: Appropriate usage
The ability to rapidly access relevant information can be key to innovation. There is no question that effective use of technology can be a useful tool. That said, the appropriate use of technology is essential for an effective learning/teaching/cooperative environment. There is etiquette for the use of technology. Rather than provide a long list of rules that will define acceptable use of technology, our technology policy is governed by the same core values as Shad.

All use of technology — including cell phones, notebooks, tablets, translators and the like — must uphold the principles of excellence, responsibility and creativity. While you might be an exceptional multitasker, maintaining devoted attention to a task at hand is a hallmark of responsibility and maturity. When it comes to the use of technology, know what’s right, do what’s right and be respectful! 

Recreation at Shad

There will be opportunities for recreation throughout your time at the program including physical and creative activities. Each campus takes advantage of their unique surroundings and plans fun, exciting ways to engage within your Shad community.

Energy Management
Shad is most enriching when we have sufficient energy to be fully engaged in all program activities. After a long and busy day, everyone needs adequate rest. We also need to respect others and allow them to re-energize themselves by getting the rest they need. Please manage your energy levels appropriately and allow others to do the same by going to bed at the appropriate time.

What You'll Need to Do Pre-Program

ShadTiles

Shad Tiles are a way for you to use your creativity to showcase any or all parts of yourself. We ask you to create a ShadTile that is a 15 cm by 15 cm square, using any materials that you wish and that represents you. Not only will this ShadTile be posted in our common area, you will also have to present it to the other Shads. So make sure to cut, paste, paint, decorate, etc. your square to highlight one or more of the passions that makes you you so we can get to know you better! Remember that this ShadTile will be traveling in your luggage!

Stay Tuned!

You will receive an email communication from us, asking you to complete a number of online forms in the near future. This includes: medical information form, travel information, and Open Day registration for guests.

Shad Open Day

What happens when a diverse group of high school students from across Canada come together in the spirit of science, technology and entrepreneurship? Shad Open Day is a day to put your campus and your accomplishments on display for the community.  

On Thursday, July 24th, family, friends and community members are invited to join us for a day of demonstrations and exhibits. You will get the chance to showcase your team’s innovation and your own special talents for the extended community.

Virtual Open Day Details

Program and Activities presentations , Variety Show
Time: 1:30pm PDT 
Platform: Zoom (link will be sent closer to the date)

Leaving Shad

The Shad program concludes on the morning of Friday, July 25, and Shad will ensure that all participants are transferred to parents, or are on their way home by 11am

Please note that transportation to and from your campus is the responsibility of the participant. If you have a bus/train/plane to catch, you will need to make arrangements to get from the campus with plenty of time before your scheduled departure time. If your parents/guardians are picking you up by car, they should plan to do this between 6am and 11am.

If you arrange an early morning flight, we can help you book a taxi to take you to the airport – you will be responsible for covering the taxi fare. Each Shad is responsible for being off campus by 11 am, through public transit, taxi/rideshare or pick-up.

Contact us

Have any questions?
Feel free to reach out to your program team:
shadprogram@ubc.shad.ca

Frequently Asked Questions

Special accommodation requests
Q: I have a special accommodation request. How do I submit my request and will you be able to help me?
A: You will need to inform us of the special accommodations that you require ahead of time. We will let you know what we can do to support you as best as possible. We want to help make sure your experience here is exceptional.

Visitors
Q: Can I have visitors (family, friends) during Shad? Can I leave campus for a non-emergency reason?

A: No, for the safety of participants, we cannot accommodate visitors or participants leaving campus during the program. 

Contact During the Program
Q: How can my parents contact me during Shad?

A: Your parents can contact you on your cell phone (although you may not be able to answer due to program activities) or via email. Emergency contact information will be provided closer to the program. 

Mail can be sent to:

C/o Shad UBC Conference Centre
“Name of Shad”
Totem Park Front Desk
2525 West Mall, Vancouver B.C.
V6T 1W9

Free Time
Q: How much free time will I have?
A: Shad is a busy month with an ambitious schedule of activities. Most of your time will be spent engaging in the plethora of activities we have planned for you! There is often time every day for you to take time for yourself, to rest, or to call home as needed. Given the immersive nature of Shad, participants will not have the time to engage in other commitments during the month of July (i.e., summer school, online courses, or additional projects, studying, practice, or training). Full-time commitment to Shad is expected. Shads will generally have 30-60 minute blocks of breaks each day, and timing may change week to week.

Outside Food
Q: Can I order food?

A: No 

Instruments
Q: Will I have access to a piano to practice regularly?

A: Shad is a wonderfully musical place with many spontaneous jam sessions. We encourage Shads to bring their sheet music or other instruments with them. Note that access to instruments is limited by the program schedule and the residence’s quiet hours. Therefore, regular daily practice is not guaranteed. Shad UBC will have access to various instruments. Shads can use their free time to practice, but there are no practice rooms available.

Gym Access
Q: Will I have access to athletics facilities such as a gym or pool?

A: No. We hold recreation periods daily in the afternoons however participants will not have daily access to gyms, fitness rooms, basketball courts, pool, or fields. Shads can use their breaks to run, do yoga or other activities that do not require equipment.