Shad Waterloo Campus Information Guide

University of Waterloo

University of Waterloo is a leading global innovation hub that drives economic and social prosperity for Canada and the world. We are home to a renowned talent pipeline, game-changing research and technology, and unmatched entrepreneurial culture, that together create solutions to tackle today’s and tomorrow’s challenges.

A strategic integration of research and teaching excellence, the world’s largest co-operative education program, entrepreneurship-intensive programs, and creator-owned IP policy have resulted in extensive industry collaboration, the generation of thousands of commercial and social enterprises, and a dynamic learning experience for more than 41,000 undergraduate and graduate students. 

Find out more at uwaterloo.ca.

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community-building, and is coordinated within the Office of Indigenous Relations.

Shad Program Team

Lydia Notten

she/her
(Lid-ee-YA)
Co-Program Director

Hi Shads! My name is Lydia. I am so excited to get to know you all during my favourite month of the year! This will be my ninth summer with Shad (6 awesome Julys at Shad Waterloo, and 2 fabulous Julys with Shad Online). I am an elementary school teacher currently teaching grade 6, with a BEd from Niagara University. For my undergrad, I have a degree in Sexuality, Marriage and Family Studies at UWaterloo (with a few minors and specializations I picked up along the way), and with this intersection of degrees I am always keen to talk about social justice and how we can integrate it into classrooms. I’m also passionate about drawing, books, musicals, too much TV, superheroes, dogs, tabletop role-play games and mental health. I would love to talk with you about any of these things, and about the things that excite you! Can’t wait for the month we have ahead!

Findley Dunn

they/them
(FIN-lee)
Co-Program Director

Hi all! I’m doing my Masters through UVic, writing my thesis on how gender non-conforming folks perceive and connect climate change and gender change. I completed my undergrad in Knowledge Integration joint with Biology with a Science, Technology, and Society specialization at the University of Waterloo. This will be my sixth year at Shad and I’m pumped for what’s in store! I enjoy being outdoors, reading, crafting, cozy video games, and intentional movement. Shad is so cool because of the diversity of things there are to learn about and explore: right now I’m thinking about intersections between community, climate change, and spirituality, but tomorrow it could be microbiology, social entrepreneurship, and art. The possibilities are endless and I can’t wait to discover more with you!

Meet the rest of our awesome team of Faculty Members and Program Assistants by checking out their profiles on the Shad Waterloo website.

Arriving at Shad

Shad2025 runs from June 29 to July 25. We kindly request that you arrive on campus between 1pm and 4pm on June 29 Arrival and check-in will be at Conrad Grebel University College, 140 Westmount Road N, Waterloo. Enter through the main entrance of Academic Building at Conrad Grebel University College.

At check-in, you’ll get your room key, Shad bag, and notebook. We’ll also get you set up for your Shad Unplugged experience! Program staff will help you bring your stuff up to your room. If you have family dropping you off they can check out your room before you say your goodbyes for the month. There will also be a residence tour and activities organized to help you meet some of your fellow Shads, who you’ll be living with for the month.

The first meal provided by the program will be dinner at 5:30 PM.

As soon as you know your travel plans, please email the details to Solène Jollivet, Program Manager, Shad Waterloo, solene.jollivet@waterloo.shad.ca. If you can’t arrive on Sunday between 1 and 4pm, please contact Solène before making any bookings.

Note that you are responsible for your own travel arrangements and costs to and from Conrad Grebel University College.

Directions to Campus

By car 

  • From Highway 401, take Exit 278 (from Toronto) or Exit 278B (from London) to Highway 8 West Kitchener/Waterloo
  • Follow the signs for 85 NORTH Waterloo
  • Exit at University Avenue West
  • Follow University Avenue West past Wilfrid Laurier University (note they also have a Shad program with signs on University Ave–don’t go there by accident!) 
  • Continue on University Avenue West past the main entrance to the University of Waterloo
  • Turn right onto Westmount Road North
  • Turn right at the first driveway into Conrad Grebel University College
  • Turn right and park in the lower parking lot
  • Registration / Check-in is in the atrium of the Academic Building – follow the signs.

By train or GO Bus 

  • Arrive at the Kitchener train station, then take a taxi to the main entrance of the Conrad Grebel University College Academic Building. Waterloo Taxi: (519) 888-7777
  • Take the GO Bus to the University of Waterloo, contact Solène Jollivet, Program Manager, Shad Waterloo, solene.jollivet@waterloo.shad.ca in advance for advice about the most direct walking route from the bus stop to the main entrance of the Conrad Grebel University College Academic Building.

By air to Toronto or Hamilton 

  • Fly into Toronto (Lester B. Pearson) or Hamilton International Airport. We don’t recommend flying into Toronto City Centre or London airports. If flying from Calgary, we don’t recommend flying into the Region of Waterloo International Airport as flight times do not align with the start of the program.
  • Allow about 2 hours from the time your plane lands to the time you will arrive at Conrad Grebel University College by car/van. We do not recommend taking the GO bus from Toronto to Waterloo unless you land in Toronto before 10am.
  • Plan to take an Uber or make arrangements with Airways Transit by phoning (519) 886-2121 or visiting the Airways Transit website for “door-to-door” transportation from the airport to the main entrance of Conrad Grebel University College Academic Building (not the uWaterloo main campus).
  • We recommend waiting until early June to book your transit from the airport to campus, and the final week of Shad for your trip back to the airport. If there are other Waterloo Shads flying into Toronto Pearson around the same time, Solène will let you know so that you can make a small group and book together to reduce your costs.
  • Please note that Airways Transit requires a notice of at least 72 hours in advance to book.

Living at Shad

Residence
Shad participants and the program team will be living on campus in double rooms with shared washrooms. Each Shad will have a roommate of the same gender. Bedding and linen will be provided (pillow, blanket, sheets and towel).

While living on campus, there may be other paying guests using the residence accommodations on other floors. Participants will have key/card access to their rooms. Participants have the responsibility of keeping their property safe and keeping the room door locked. 

Food

We will eat all of our meals together, at the Conrad Grebel cafeteria, which is amazing because it’s the best cafeteria food on campus! All you can eat, hand-cooked by our hosts. While the food may not be like your home-cooked meals every day, there will be lots of variety throughout the month.

The cafeteria is used to accommodating a range of dietary requirements and allergies, so please be sure to mention these in your medical form, and email us so we can plan accordingly.

Laundry
There will be washers and dryers available in residence.  The cost is $2.50 per washer load and $2.00 per dryer load. You will be given a laundry card, and you will add money to it via debit or credit card. We will supply the laundry soap. If you have any allergies to certain types of detergent, please bring your own.

Residence Key

You will be given residence keys for which you will be responsible. More information will be shared by your program director. There is no deposit required.

Banking
We recommend that you bring some pocket money with you for transportation to and from the airport, optional Shad wear, and purchasing souvenirs. Be aware that most stores on Waterloo campus no longer take cash payments. As a reminder, Waterloo will be an Unplugged experience, so if you usually use your smartphone to pay for things, you will need to bring along a physical debit/credit card or a VISA gift card.

We advise against bringing large amounts of money or other valuables (expensive jewelry and watches). There is no need for such items, and we cannot accept responsibility if they go missing.

There are bank ATMs available in Residence Commons on campus should you need to withdraw additional funds.

Computers
We recommend that you bring a laptop, tablet or another personal computing device for research, word processing, and other tasks related to the program. Wi-Fi access is available in residence and elsewhere on campus. Shad team members will assist you with Wi-Fi setup upon arrival. The University and Shad Canada do not take any responsibility for lost/damaged/stolen valuables or property.

What to Bring

Clothing – Accessories

  • Jacket/Raincoat with hood 
  • Baseball-type hat (sun/rain) 
  • Casual spring and summer clothes
  • Hoodie or sweater 
  • Long pants and shorts (long pants may be required in labs) 
  • Long and short sleeve t-shirts 
  • Undergarments and sleepwear 
  • Socks 
  • Swimwear 
  • Comfortable clothing for daily recreation activities 
  • One or two slightly dressy outfits for events such as the design project conference, Open Day and Banquet (some will bring a suit, pantsuit or dress, others will be “business casual”; bring whatever makes you comfortable!)

Footwear

  • Business attire/formal shoes
  • Athletic shoes (for indoor and outdoor use; closed toe shoes required in athletic facilities and labs)
  • Sandals or flip-flops (for shower use)

Personal Items

  • Towel, face cloth 
  • Hairdryer 
  • Toiletries (shampoo, soap, toothbrush/paste, etc.) 
  • Other personal hygiene items (hand sanitizer, tissues, deodorant, etc.) 

Documents and Medication

  • Health Card
  • Medical insurance card (if available) 
  • Bank card (if you choose to bring one)  
  • Medication (if needed) 
  • Extra pair of glasses/contacts (if you wear them) 
  • Prescription refill note (if taking medication) 

Outdoor Gear

  • Reusable water bottle 
  • Sunscreen (SPF 30 or greater) 
  • Sunglasses 
  • Insect repellent 
  • Lip balm 
  • Umbrella 
  • Small backpack (for hiking/day trips)
  • Flashlight (NOT your phone)  
  • Sleeping bag
  • Sleeping mat/foam (for under your sleeping bag – optional)
  • Larger backpack/small duffel bag, if possible (for camping trip; suitcases will be left at university)

Other 

  • Phone Sim-Card
  • Pocket money, debit/credit card, Visa gift card (for things like taxi to/from airport, souvenirs)
  • Writing tools
  • Laptop or tablet
  • Alarm clock (optional; you will have the ability to set an alarm on the phone provided)
  • Camera (optional but encouraged if you have one)
  • Musical instruments (along with sheet music – optional) 
  • Extra hangers 
  • Small fan (no air conditioning in residence) – but if you’re flying, it’s too much of a hassle to bring a fan; we will have one per person
  • Optional residence room comfort items recommended by Shad staff such as a sleep mask and earplugs

Do Not Bring

  • TV/gaming PC/game system (e.g., Switch, Steam Deck)
  • Pets (service animals exempted; please inform your program director for accommodations)
  • Any vehicle, motorized or not, unless required for accessibility
  • Any dangerous goods or weapons
  • Cigarettes or vapes/e-cigarettes 
  • Alcohol or  illegal or recreational drugs, including cannabis
  • Expensive jewelry or other valuables
  • Strongly scented products: Shad is a fragrance free environment. Please leave perfume and cologne at home.
  • Air mattress (sleeping mats will be provided)

Please note that Shad is not liable for any lost, stolen or damaged personal items.

Please contact the program team if you have questions about bringing any of the above.

What to Expect

Shad Values
Our values are what make Shad the incredible program that it is. At our Shad campus, these values are vigorously embraced – just like they are at each of the other campuses across Canada. Our values are as follows:

  • We cherish the freedom to explore, create, and innovate.
  • We aspire to excellence in all we do.
  • We are committed to the respect, cooperation, and shared fun that builds a powerful, supportive community, while remaining mindful of the safety and well-being of that community.
  • We value diversity and open discussion.
  • Our behaviour is always governed by respect for others and the highest standards of ethical conduct.

Being a Shad means accepting these values fully into everything you do! Adherence to these values determines how successful your Shad experience will be. They are sacred trusts. 

Shad Unplugged

At Shad Waterloo, we know that opportunities to unplug from our instinctive (and addictive) smartphone habits don’t come around very often, and we think it’s awesome that you’re all excited and committed to the Shad Unplugged experience!

We know you (and your friends and family) will have questions about how this will work.  Rather than trying to describe the Unplugged experience in one paragraph, we ask that you review the Shad Unplugged information found here.

Diverse & Inclusive Community

Diversity and inclusivity are important values of the Shad program. Communities are richer for their diversity, which provides opportunities for individuals to practice humility and empathy. Some of you will have very different life situations or cultural backgrounds than others. Some of you have experience travelling and being away from home, while for others it will be the first time. Some of you have started your own companies, or played competitive sports at a high level, or helped manage your parents’ blueberry farm. Some of you go to schools that are bigger than others’ hometowns! Rather than being divisive, we will work together to harness this diversity to build a connected, resilient community.

Building this community together doesn’t just happen–it’s hard work. It takes diversity, humility, empathy and intentionality. From the initial campus assignments to the on-site programming, we work very hard to create the conditions for that community to form, but it also takes commitment from you. During the Shad program you will be called on to be respectful and inclusive of all your fellow Shads in all that you do. 

Communities take a lot of work and care to build, but they can also be damaged very easily. For this reason, we have zero tolerance for behaviours that negatively impact the community. There are no exclusive relationships at Shad, whether for the purposes of romance, clique, gender, ethnicity, or any other reason. Relationships that exclude (or attempt to exclude) others will not be accepted. Intentionally excluding others is a form of bullying and could result in dismissal from the program. 

The month at Shad provides you the opportunity to make connections with a variety of other exceptional students, and that community can last a lifetime.  We look forward to building it together!

Supportive Team
Your Shad Waterloo program team is here to support you and help make your month of July transformative and unforgettable. Between us, we have dozens of years of experience running Shad, and we’re excited to meet and work with you this summer!

Supervised Community
Shad is a supervised community. Every member of the program team is charged with the responsibility of ensuring your safety and protection. We take this responsibility seriously! This means that we will need to know approximately where you are and what you are doing at all times. This level of awareness ensures that in case of an emergency, we can account for your whereabouts quickly.

You are also a partner in ensuring your own safety and the safety of the Shad community. You are expected to ensure that your behaviour is always aligned with the Shad values.

Just because the community is supervised does not mean that you won’t have freedom to engage in a range of activities across the university campus. We take advantage of many of the various programs, departments, recreational facilities and spaces on campus to ensure that you enjoy an exciting university experience.

Schedule
You can expect life at Shad to be busy, but don’t worry, we have downtime and recreational activities built into the program as well. Each day, you can expect a different combination of lectures, workshops, recreational and cultural activities, as well as unscheduled time that you can use to connect with your peers, rest, connect with family, work on your design project, and reflect on what you’ve learned and accomplished so far.

Tech-etiquette: Appropriate usage
The ability to rapidly access relevant information can be key to innovation. There is no question that effective use of technology can be a useful tool, and that won’t change at our Unplugged campus. Still, it is essential for an effective learning/teaching/cooperative environment to use your laptop or tablet in ways that are appropriate. 

Rather than provide a long list of rules that will define acceptable use of technology, our technology policy is governed by the same core values as Shad. All use of technology must uphold the principles of excellence, responsibility and creativity. While you might be an exceptional multitasker, maintaining devoted attention to a task at hand is a hallmark of responsibility and maturity. When it comes to the use of technology, know what’s right, do what’s right, and be respectful – and if you’re not sure, please ask our team!

Recreation at Shad
We have an extensive and varied recreation program to help provide balance in our busy weeks, including a camping trip on the first weekend.

Energy Management
Shad is most enriching when we have sufficient energy to be fully engaged in all program activities. After a long and busy day, everyone needs adequate rest. We also need to respect others and allow them to re-energize themselves by getting the rest they need. Please manage your energy levels appropriately and allow others to do the same by going to bed at the appropriate time.

What You'll Need to Do Pre-Program

Ready, Set, Go. . .

  • Read this information package carefully and share it with your parents.
  • As soon as you have confirmed your travel plans, please email them to Solène Jollivet. If you can’t arrive on Sunday between 1 and 4 p.m., before you make any bookings, please contact Solène to discuss options.
  • Fill out the pre-program form below. If you have any concerns about accessibility or food allergies, let Solène know.

ShadTiles: Have you ever been asked to describe yourself in 400 square cm? Sound strange? Well, what we are looking for from you is a 20cm x 20cm tile to serve as an introduction to who you are. It can be made out of any material (paper, cardboard, thin wood… or use your imagination!). Be creative and show your interests! Keep the back of the tile flat except for an appropriate looped structure so it can be hung up. We know you’ll be busy in the weeks leading up to Shad, but be sure to set aside some time to work on this before you come so you can really put some thought into it!

Pre-program Online Forms: Please fill out the Shad Waterloo 2025 Student Information Form to share your travel plans, dietary restrictions, and a little bit about yourself. Sign the two consent forms with your parents or guardians at the end of the form and send them back to Solène Jollivet.

Shad Unplugged: If you want to get a head-start on planning your Shad Unplugged experience, be sure to note the items below:

  1. SIM Card: To access the campus wifi network on your laptop or tablet, or to use your Shad basic phone for calls or SMS, you will need a physical SIM card that you can put in your basic phone (nanoSIM size: 8.8mm x 12.3mm).
    • If your current phone uses a nanoSIM and has a phone plan that can receive SMS messages, you’re all set. Just bring your SIM card with you!
    • If you have an eSIM or can’t receive SMS messages, you’ll need to contact your provider and ask to have a nanoSIM card sent to you. They should be able to send you one for your current number, but if not make sure you give your new number to anyone that absolutely needs to contact you during the month.
  2. Banking: Some Shads like to visit the campus store. Be aware that most stores on Waterloo campus no longer take cash payments. If you usually use your smartphone to pay for things, you will need to bring along a physical debit/credit card or a VISA gift card.

Shad Open Day

In-Person Open Day Details: 

What happens when a diverse group of high school students from across Canada come together in the spirit of science, technology and entrepreneurship? Shad Open Day is a day to put your campus and your accomplishments on display for the community.  

On Thursday, July 24th, family, friends and community members are invited to join us for demonstrations and exhibits. You will get the chance to showcase your team’s innovation and your own special talents for the extended community.  

We understand that many of you will be traveling far from home to attend Shad and therefore it will be more difficult for your family members to make it for Open Day. Do not worry – there will be many of your fellow Shads in the same position and you will still enjoy the magic of Open Day!

In-person Open Day Details:

Open Day Exhibits:
1:30 – 4:00 PM
Great Hall, Conrad Grebel University College

Banquet: 
5:00 PM
Cafeteria, Conrad Grebel University College
Cost:$45 for adults, $23 for children under twelve years of age (the cost of the banquet for the Shads is included in their program fee). 

In early June, we will email Shads information on how their guests can purchase banquet tickets.

Variety Show:
7:30 PM
Great Hall, Conrad Grebel University College

Virtual Open Day Details: 

If your family isn’t able to join us for Open Day, we will aim to share some of the activities virtually.  Stay tuned for more information!

Leaving Shad

The Shad program concludes on the morning of Friday, July 25 and Shad will ensure that all participants are transferred to parents, or are on their way home by 11am.  (Note: If any Shads have to leave earlier because of travel requirements, please contact Solène Jollivet to discuss. We do not recommend the Shads leave before 8:30am.)

Please note that transportation to and from your campus is the responsibility of the participant. If you have a bus/train/plane to catch, you will need to make arrangements to get from the campus with plenty of time before your scheduled departure time. If your parents/guardians are picking you up by car, they should plan to do this before 11:00 a.m. Participants will confirm their travels with the Program Manager and Program Directors the week before leaving Shad.

We’re looking forward to welcoming family members at the Thursday July 24th Open Day and we please ask that families allow their Shad to finish the program in its entirety until the morning of Friday July 25. Your Shad will be happy to have one last night with their friends and celebrate the rest of the program before joining you on your journey home!

Contact us

Have any questions?
Feel free to reach out to your program team:
shadprogram@waterloo.shad.ca

Frequently Asked Questions

Special accommodation requests
Q: I have a special accommodation request. How do I submit my request and will you be able to help me?
A: You will need to inform us of the special accommodations that you require ahead of time. We will let you know what we can do to support you as best as possible. We want to help make sure your experience here is exceptional.

Visitors
Q: Can I have visitors (family, friends) during Shad? Can I leave campus for a non-emergency reason?

A: No, for the safety of participants, we cannot accommodate visitors or participants leaving campus during the program. 

Shad Unplugged
Q: What exactly is this Shad Unplugged experience?
A: Please see the specific FAQ for Shad Unplugged found here.

Contact During the Program
Q: How can my parents contact me during Shad?

A: Your parents will be able to contact you at your regular phone number (although you may not be able to answer due to program activities) or via email. Emergency contact information will be provided closer to the program. 

Mail can be sent to:

Shad student’s name
c/o Shad Waterloo Program
Conrad Grebel University College
140 Westmount Road North
Waterloo, Ontario N2L 3G6

Be sure to include “Conrad Grebel University” or else it won’t get there!

Free Time
Q: How much free time will I have?
A: Shad is an immersive program with a full schedule. Most of your time will be spent engaging in the plethora of activities we have planned for you! There is often a time before or after meals when you can take time for yourself, rest, or call home as needed. Most evening activities will wrap up around 10:00 p.m., which provides you with an hour to wind down in the evenings. Shads often hang out in the common room or games room; many play board games or chat. Given the immersive nature of Shad, participants will not have the time to engage in other commitments during the month of July (i.e., summer school, online courses, or additional projects, studying, practice, or training). Full-time commitment to Shad is expected.

Outside Food
Q: Can I order food?

A: No. There will be opportunities to purchase snacks on-campus, although the cafeteria is very well-equipped and you will not go hungry! Outside food will not be permitted due to possible allergies in the community. Please include any dietary accommodations or allergies in your Student Information Form. Meals (breakfast, lunch, and dinner) and evening snacks are included in your program fee. Students should not bring money expecting to purchase meals or to order “outside food” as meal replacements. Meal delivery services (e.g. Skip the Dishes, Doordash) are also not permitted to be used during the program.

Instruments
Q: Will I have access to a piano to practice regularly?

A: There are 4-5 music practice rooms at Conrad Grebel that Shads have access to when the Grebel residents aren’t using them. Shads historically have been able to use them whenever they have spare time (mostly evenings or after lunch) but regular practice cannot be guaranteed due to our busy schedule! There are pianos available for practice in the music rooms so we encourage Shads to bring their sheet music. Other instruments are also welcome!

Gym Access
Q: Will I have access to athletics facilities such as a gym or pool?

A: There are a few gyms and other recreational facilities on campus that we’ll use for group rec activities from time to time.  There is also a weight room right in the residence that we’re very fortunate to have access to at specific times of the day (1 hour in the morning and 1 hour in the evening). Details about gym access will be communicated upon your arrival to campus!