Shad Western Campus Information Guide

Western University

Western University ranks among Canada’s top-10 research universities and is recognized for delivering an academic experience second to none. Western’s dynamic campus community is characterized by an expanding array of opportunities for intellectual, social and cultural growth, and a reputation for attracting and developing leaders who make a difference at the local, national and global level.

“Canada’s best student experience at a research-intensive university”: this bold statement has made Western the envy of other leading universities. For 12 consecutive years in the Globe and Mail’s survey of student satisfaction, thousands of students graded Western at the top of its class on a wide range of measures: from the high quality of our teaching, to the outstanding facilities and residence experience, to overall campus atmosphere and student satisfaction. The most distinguishing element of Western’s unique identity is its unwavering commitment to outstanding student engagement across the spectrum of the university student experience. Curious to see more of campus? Take a virtual campus tour.

With 12 faculties and two affiliated university colleges, 36,000-plus students are proud to call Western home as they pursue more than 400 specializations, majors, and minors.

We acknowledge that Western University is located on the traditional territories of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Chonnonton Nations, on lands connected with the London Township and Sombra Treaties of 1796 and the Dish with One Spoon Covenant Wampum. This land continues to be home to diverse Indigenous Peoples (First Nations, Métis, and Inuit) whom we recognize as contemporary stewards of the land and vital contributors of our society.

Shad Program Team

Rebecca Smith

(reh-be-ka sm-ih-th)
Program Director

Rebecca Smith (she/her) is an experienced student affairs professional who works with some of the highest achieving students in the country. Her leadership has “provided wings to many outstanding ideas and helped students flourish in their own development.” Smith received the Vice-Provost Innovation Award in 2010 and the Western Award of Excellence in 2017. In addition to her work with the Scholars community, Smith is an engaging facilitator who trains faculty, staff and students in various wellness and social impact topics, including safeTALK, ASIST and a new program co-created by Smith in partnership with Western’s Director of Health Services. The Leadership in Wellness program is a proactive and research-based training designed to educate faculty, staff and other campus leaders on how to promote wellness in their professional roles. Smith is a certified Gallup Strengths Coach, helping others discover their innate talents and leverage their individual strengths within. Her educational background focuses on Sociology and Religious Studies. As a dedicated life-long learner, Rebecca is currently completing her work in Grief, Loss and Bereavement studies. In her free time, she enjoys staying active with her two daughters and traveling to sunny destinations.

Kareem Sadek

(ka-ri-m sah-deh-k)
Program Director

From an early age, Kareem (he/him) has been driven by a passion for mentorship and making a meaningful social impact. While studying at Western University, he discovered how his keen interest in science could be combined with his commitment to community, ultimately guiding him toward a career in healthcare. Building on an Honours Specialization in Physiology from Western, Kareem is currently pursuing his Doctor of Medicine at the University of Calgary.

He has been actively involved with the Shad program since 2021, starting out as a Programming Facilitator and helping empower high school students by fostering their curiosity, leadership skills, and problem-solving abilities in STEAM fields. Beyond his academic and Shad commitments, Kareem enjoys running, swimming, and playing or watching soccer—activities that strengthen his capacity to collaborate and form meaningful connections. These strong bonds with Shads, staff, and fellow volunteers have culminated in his current role as Program Director, where he continues to inspire future innovators and leaders.

John Wang

(j-awn wh-ang)
Assistant Program Director

John (he/him) finds energy and purpose in mentorship, education, and scientific discovery. Currently pursuing a Master’s in Physiology and Pharmacology at Western University, he is passionate about making science more engaging and accessible. As a Teaching Assistant, he enjoys breaking down complex concepts and guiding students to think critically and ask meaningful questions. His dedication to hands-on learning led him to co-found InspirED, a student-led organization that brings real-life lab experiments into classrooms, helping young students connect with science in a tangible way. As Shad Western’s Assistant Program Director, John is eager to foster an environment where students can explore new ideas, push their limits, and collaborate in meaningful ways.

Arriving at Shad

Shad2025 runs from June 29 to July 25. We kindly request that you arrive on campus between 2:00 pm and 6:00 pm on June 29 Arrival and check-in will be at Perth Hall (1125 Western Road, London, Ontario, Canada N6G 5K8)

When you arrive, participants will be met by Program Assistants and will be shown to their room. Families are welcome to stay for a very brief visit as they get their Shad situated in their room.

The first meal provided by the program will be dinner at 6:00 pm.

Transportation from Airport:

As a courtesy, a free shuttle will operate on June 29 from the airport in London to residence. The shuttle will collect Shads who are scheduled to arrive at the airport after 1:00 pm and before 5:00 pm. Don’t worry, the shuttle will continue to operate later if flights are delayed. Please do not plan to arrive at the airport before 1:00 pm. Also, please do not plan to arrive at the airport after 5:00 pm. because there will be no shuttle and because Shad Western programming begins promptly at 6:00 pm.

We will also assist with arrangements to get to campus via London’s bus station or train station.

 Campus is approximately 25 minutes from the London airport.

Living at Shad

Residence

Shads and the program team will be living in air-conditioned double rooms with a semi-private washroom at Perth Hall on campus. Each Shad will have a roommate of the same gender. Roommate assignments will be made prior to your arrival at residence. Shad Team Members will be living in residence on the same floors.  Bedding and linen will be provided (pillow, sheets, and towels), but you may prefer to bring their own. 

Be sure to bring your own soap, shampoo and other toiletries. You will be living in residence on the university campus. You have the responsibility of keeping your property safe and keeping your room door locked. Shads will be held financially responsible for replacing any lost keys to the residence.

Food
Most of our meals will be eaten on campus. Keep in mind that it is a University, so the food may not be like your home-cooked meals. There will be a variety of food that accommodates most tastes.

Please include any dietary requirements or allergies in your medical form. 

Laundry

There will be pay-per-use washers and dryers available. A laundry card will be distributed to start for laundry. Laundry detergent is provided. 

While there are no irons in the rooms, if needed, an iron can be borrowed for participant use.

Residence Key

You will be given residence keys for which you will be responsible. More information will be shared by your program director. There is no deposit required.

Banking
We recommend that you bring some pocket money with you for transportation to and from the airport, laundry, optional Shad wear, and purchasing souvenirs. 

We advise against bringing large amounts of money or other valuables (expensive jewelry and watches). There is no need for such items, and we cannot accept responsibility if they go missing.

There are bank ATMs available in Residence Commons on campus should you need to withdraw additional funds.

Computers
We recommend that you bring a laptop, tablet or another personal computing device for research, word processing, and other tasks related to the program. Wi-Fi access is available in residence and elsewhere on campus. Shad team members will assist you with Wi-Fi setup upon arrival. The University and Shad Canada do not take any responsibility for lost/damaged/stolen valuables or property.

If you are unable to bring a laptop, please contact us.

What to Bring

Clothing – Accessories

  • Jacket/Raincoat with hood 
  • Casual spring and summer clothes
  • Baseball-type hat (sun/rain)  
  • Hoodie or sweater 
  • Long pants and shorts (long pants may be required in labs) 
  • Long and short sleeve t-shirts 
  • Undergarments and sleepwear 
  • Socks 
  • Swimwear 
  • Comfortable clothing for daily recreation activities 
  • One or two slightly dressy outfits for events such as the design project conference, Open Day and Banquet (some will bring a suit, pantsuit or dress, others will be “business casual”; bring whatever makes you comfortable!)

Footwear

  • Business attire/formal shoes
  • Athletic shoes (for indoor and outdoor use; closed-toe shoes required in athletic facilities and labs)
  • Water safe shoes/water shoes
  • Sandals or flip-flops (for shower use)

Personal Items

  • Towel, face cloth 
  • Beach Towel for water activities
  • Hairdryer 
  • Toiletries (shampoo, soap, toothbrush/paste, etc.) 
  • Other personal hygiene items (hand sanitizer, tissues, deodorant, etc.) 

Documents and Medication

  • Health Card
  • Medical insurance card (if available) 
  • Bank card (if you choose to bring one)  
  • Medication (if needed) 
  • Extra pair of glasses/contacts (if you wear them) 
  • Prescription refill note (if taking medication) 

Outdoor Gear

  • Reusable water bottle 
  • Sunscreen (SPF 30 or greater) 
  • Sunglasses 
  • Insect repellent 
  • Lip balm 
  • Umbrella 
  • Small backpack (for hiking/day trips)
  • Sleeping bag
  • Beach Towel

Other 

  • Pocket money (a small amount for things like laundry, taxi to/from airport, souvenirs)
  • Personal notebook or paper
  • Writing tools
  • Memory stick
  • Laptop or tablet
  • Alarm clock 
  • Reading material
  • Musical instruments (along with sheet music) 
  • Extra pillow (for more of an “at home” feeling) 

Do Not Bring

  • TV/gaming PC/game system (e.g., Switch, Steam Deck)
  • Pets (service animals exempted; please inform your program director for accommodations)
  • Any vehicle, motorized or not, unless required for accessibility
  • Any dangerous goods or weapons
  • Cigarettes or vapes/e-cigarettes 
  • Alcohol or  illegal or recreational drugs, including cannabis
  • Expensive jewelry or other valuables
  • Strongly scented products: Shad is a fragrance free environment. Please leave perfume and cologne at home.

Please note that Shad is not liable for any lost, stolen or damaged personal items.

Please contact the program team if you have questions about bringing any of the above.

What to Expect

Diverse & Inclusive Community
A diverse and inclusive community is an important value of the Shad program. You will meet students from across Canada, with different lived experiences and backgrounds. Some of you have experience with complex, high responsibility activities such as traveling or being away from home, while for others, this may be your first time being apart from family. Respect for all individuals is a requirement for a successful community.

Community must be preserved and protected in the Shad program. There are no exclusive relationships at Shad, whether for the purposes of romance, clique, gender, ethnicity, or any other reason. Relationships that exclude (or attempt to exclude) others will not be accepted. Intentionally excluding others is a form of bullying and could result in dismissal from the program. The month at Shad provides you the opportunity to make connections with a community of other exceptional students. We hope that this tight-knit community that forms at Shad will continue for many years after the program. 

Supportive Team
The Shad team is here to support you. Your program team is made up of leaders who are committed to working with students to meet their needs. 

Supervised Community
Shad is a supervised community. Every member of the program team is charged with the responsibility of ensuring your safety and protection. We take this responsibility seriously! This means that we will need to know approximately where you are and what you are doing at all times. This level of awareness ensures that in case of an emergency, we can account for your whereabouts quickly.

You are also a partner in ensuring your own safety and the safety of the Shad community. You are expected to ensure that your behaviour is always aligned with the Shad values.

Just because the community is supervised does not mean that you won’t have freedom to engage in a range of activities across the university campus. We take advantage of many of the various programs, departments, recreational facilities and spaces on campus to ensure that you enjoy an exciting university experience.

Schedule
You can expect life at Shad to be busy, but don’t worry, we have downtime and recreational activities built into the program as well. Each day, you can expect a different combination of lectures, workshops, recreational and cultural activities, as well as unscheduled time that you can use to connect with your peers, rest, connect with family, work on your design project, and reflect on what you’ve learned and accomplished so far.

Tech-etiquette: Appropriate usage
The ability to rapidly access relevant information can be key to innovation. There is no question that effective use of technology can be a useful tool. That said, the appropriate use of technology is essential for an effective learning/teaching/cooperative environment. There is etiquette for the use of technology. Rather than provide a long list of rules that will define acceptable use of technology, our technology policy is governed by the same core values as Shad.

All use of technology — including cell phones, notebooks, tablets, translators and the like — must uphold the principles of excellence, responsibility and creativity. While you might be an exceptional multitasker, maintaining devoted attention to a task at hand is a hallmark of responsibility and maturity. When it comes to the use of technology, know what’s right, do what’s right and be respectful! 

Recreation at Shad

There will be opportunities for recreation throughout your time at the program including physical and creative activities. Each campus takes advantage of their unique surroundings and plans fun, exciting ways to engage within your Shad community.

Energy Management
Shad is most enriching when we have sufficient energy to be fully engaged in all program activities. After a long and busy day, everyone needs adequate rest. We also need to respect others and allow them to re-energize themselves by getting the rest they need. Please manage your energy levels appropriately and allow others to do the same by going to bed at the appropriate time.

What You'll Need to Do Pre-Program

ShadSpeaks

During the program, you will be asked to give a 3 to 5 minute presentation on a topic that you are required to select – the topic is your choice, so select something that you are comfortable with and you think you can get others interested in. Please start thinking about your idea now.

Shad Open Day

What happens when a diverse group of high school students from across Canada come together in the spirit of science, technology and entrepreneurship? Shad Open Day is a day to put your campus and your accomplishments on display for the community.  

On Thursday, July 24th, family, friends and community members are invited to join us for a day of demonstrations and exhibits. You will get the chance to showcase your team’s innovation and your own special talents for the extended community. 

Virtual Open Day Details

Tour of design projects, speeches, talent show
Platform: Zoom (link will be sent closer to the date)

Details will be shared closer to the date.

In-person Open Day Details

Families are invited to the Shad Western Banquet. Details will be shared closer to the program.

Leaving Shad

The Shad program concludes on the morning of Friday, July 25, and Shad will ensure that all participants are transferred to parents, or are on their way home by 11am

Please note that transportation to and from your campus is the responsibility of the participant. If you have a bus/train/plane to catch, you will need to make arrangements to get from the campus with plenty of time before your scheduled departure time. If your parents/guardians are picking you up by car, they should plan to do this between 9am and 11am.

We will have a shuttle taking participants to the airport and to the train station.

Contact us

Have any questions?
Feel free to reach out to your program team:
shadprogram@western.shad.ca

Frequently Asked Questions

Special accommodation requests
Q: I have a special accommodation request. How do I submit my request and will you be able to help me?
A: You will need to inform us of the special accommodations that you require ahead of time. We will let you know what we can do to support you as best as possible. We want to help make sure your experience here is exceptional.

Visitors
Q: Can I have visitors (family, friends) during Shad? Can I leave campus for a non-emergency reason?

A: No, for the safety of participants, we cannot accommodate visitors or participants leaving campus during the program. 

Contact During the Program
Q: How can my parents contact me during Shad?

A: Your parents can contact you on your cell phone (although you may not be able to answer due to program activities) or via email. Emergency contact information will be provided closer to the program. 

Mail can be sent to:

Student’s Full Name
Room Number
Perth Hall
Western University
1125 Western Road
London, Ontario, Canada
N6G 5K8

Free Time
Q: How much free time will I have?
A: Shad is a busy month with an ambitious schedule of activities. Most of your time will be spent engaging in the plethora of activities we have planned for you! There is often time every day for you to take time for yourself, to rest, or to call home as needed. Given the immersive nature of Shad, participants will not have the time to engage in other commitments during the month of July (i.e., summer school, online courses, or additional projects, studying, practice, or training). Full-time commitment to Shad is expected. Free time is generally scheduled at dinner and in the evening.

Outside Food
Q: Can I order food?

A: No. Most of our meals will be eaten on campus. Keep in mind that it is a university, so the food may not be like your home cooked meals. There will be a variety of food that accommodates most tastes. Please include any dietary accommodations or allergies in your Student Information Form. Meals (breakfast, lunch, and dinner) and evening snacks are included in your program fee. Students should not bring money expecting to purchase meals or to order “outside food” as meal replacements. Meal delivery services (e.g. Skip the Dishes/ Doordash) are also not permitted to be used during the program. Students should not bring snacks with them to the program as there are a variety of allergies to be aware of in the community.

Instruments
Q: Will I have access to a piano to practice regularly?

A: Shad is a wonderfully musical place with many spontaneous jam sessions. We encourage Shads to bring their sheet music or other instruments with them. Note that access to instruments is limited by the program schedule and the residence’s quiet hours. Therefore, regular daily practice is not guaranteed. Shad Western will have access to a piano. 

Gym Access
Q: Will I have access to athletics facilities such as a gym or pool?

A: Yes, participants will have access to athletics facilities during scheduled recreation activities.