Shad Saint Mary's University Campus Information Guide

Saint Mary's University

Saint Mary’s University is one of Canada’s top primarily undergraduate universities and, founded in 1802, one of the oldest. Located in Halifax, Nova Scotia, our campus is in the heart of a vibrant city known for its coastal friendliness, opportunity, and sense of community.

We help our students succeed with personalized attention from professors and staff, research and hands-on learning opportunities, and a welcoming, inclusive campus environment. With almost a third of our students coming from 117 countries, Saint Mary’s has one of the most diverse campus communities in Canada. Here, we know that everyone is unique, and this individuality is encouraged. We offer flexible programming in Arts, Business, and Science, allowing our students to build an education aligned with their passions. Within our Faculty of Science, we offer an Engineering diploma, and we are leaders in the Atlantic region in business education and entrepreneurship.

Saint Mary’s University is home to the highly respected Sobey School of Business, a Science faculty widely recognized for its cutting-edge research, a comprehensive and innovative Arts faculty and a vibrant Faculty of Graduate Studies and Research. We are recognized as one of Canada’s top 50 research institutions and are the top undergraduate research university in Nova Scotia. Our research activity is growing rapidly, from supporting conservation efforts of the endangered North Atlantic Right Whale to uncovering clues with NASA about how galaxies evolve.

While diverse, our students, researchers, and faculty all share a common desire: to work toward a future that is inclusive, sustainable and resilient—a World without limits. 

smu.ca | virtual campus tour

Saint Mary’s University is in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq.

Shad Program Team

Laura Stiles-Clarke

she/her
Program Director

Laura (hear my name) is an educator specializing in STEM and the high school to university transition. She grew up in Toronto, earned her Honours B.Sc. in Physics and her B.Ed. at Queen’s University, then moved to Halifax and has lived there ever since, except for one year in Calgary.
Having started her career as a high school physics teacher, Laura earned her M.Ed. in 2006. For 13 years, she has taught physics at Saint Mary’s. In 2022, Laura defended her Ph.D. in education, about persistence in undergraduate physics and the physics culture. She now continues to teach and contribute to a supportive culture in STEM and across campus.
Laura’s people are the world’s greatest husband, two wonderful teenaged children, and an 11-year-old golden retriever. Her hobbies include daily walks, playing word games, and yoga.

Alvina Mardhani-Bayne

she/her
Program Director

Alvina (hear my name) is an educator specializing in community-based learning and literacy. She is from Edmonton and proudly holds three degrees from the University of Alberta. After completing her MSc in Linguistics, Alvina moved to the US to pursue a PhD in Education at Syracuse University. Eventually moving back to Edmonton, she completed her PhD 2020 and taught at MacEwan University. In 2022, Alvina joined Shad as the Recruitment Manager and is now Shad’s External Relations Manager.

In addition to Shad, Alvina is also a University of Alberta Senator and volunteer with the Edmonton Community Foundation. When at home, Alvina is surrounded by her three loving dogs, two indifferent cats, and one excellent spouse. Her hobbies include daily puzzles and reading (especially time travel and mystery novels!).

Arriving at Shad

Shad2025 runs from June 29 to July 25. We kindly request that you arrive on campus between 11am and 4pm on June 29 Arrival and check-in will be at Loyola Residence. The arrival door has “Sobeys Inspiration Hub” printed above it (picture below).

Check in with the Shad SMU Team just inside the doors of 5907 Gorsebrook Ave. We’ll provide you with your room keys, Shad bag, and other important information. Program staff will help you carry your stuff up and find your room. If you have family members dropping you off, they can check out your room before saying your goodbyes for the month. There will be optional relaxed activities and opportunities to meet your fellow Shads.

The program will provide the first meal at 5:30pm.

Transportation from Airport: Note that you are responsible for your own travel arrangements and cost to and from Saint Mary’s University. We will have a Shad Team member at the Halifax Stanfield airport to meet any Shads flying in on their own. We’ll help you collect your luggage and organize taxis for groups to take to campus. Note that the cost of the taxi is your responsibility.

Living at Shad

Residence
Shad participants and the program team will be living on campus in single rooms with semi-private washrooms. Bedding and linen will be provided (pillow, blanket, sheets and towel). A small amount of soap, shampoo and conditioner will also be provided but we request you to bring your own.

While living on campus, there may be other paying guests using the residence accommodations on other floors. Participants will have key/card access to their room. Participants have the responsibility of keeping their property safe and keeping the room door locked. 

Food
Most of our meals will be eaten on campus. Keep in mind that it is a University, so the food may not be like your home-cooked meals. There will be a variety of food that accommodates most tastes.

Please include any dietary requirements or allergies in your medical form. 

Laundry
There will be washers and dryers available in residence.  The cost is $2.50 per washer and $2.50 for dryer load. Laundry payment is through the Coinamatic App which can be loaded by you or your parents via debit or credit card. Laundry detergent will be provided.

Residence Key

You will be given residence keys for which you will be responsible. More information will be shared by your program director. There is no deposit required.

Banking
We recommend that you bring some pocket money with you for transportation to and from the airport, laundry, optional Shad wear, and purchasing souvenirs. 

We advise against bringing large amounts of money or other valuables (expensive jewelry and watches). There is no need for such items, and we cannot accept responsibility if they go missing.

There is a bank ATM (RBC) available on campus should you need to withdraw additional funds.

Computers
We recommend that you bring a laptop, tablet or another personal computing device for research, word processing, and other tasks related to the program. Wi-Fi access is available in residence and elsewhere on campus. Shad team members will assist you with Wi-Fi setup upon arrival. The University and Shad Canada do not take any responsibility for lost/damaged/stolen valuables or property.

If you need to borrow a device, please contact the program team as soon as possible. 

What to Bring

Clothing – Accessories

  • Jacket/Raincoat with hood 
  • Baseball-type hat (sun/rain) 
  • Casual spring and summer clothes
  • Hoodie or sweater (recommended to bring at least 2!)
  • Long pants and shorts (long pants may be required in labs) 
  • Long and short sleeve t-shirts 
  • Undergarments and sleepwear 
  • Socks 
  • Swimwear 
  • Comfortable clothing for daily recreation activities 
  • One or two slightly dressy outfits for events such as the design project conference, Open Day and Banquet (some will bring a suit, pantsuit or dress, others will be “business casual”; bring whatever makes you comfortable!)

Footwear

  • Business attire/formal shoes
  • Athletic shoes (for indoor and outdoor use; closed toe shoes required in athletic facilities and labs)
  • Water safe shoes/water shoes
  • Sandals or flip-flops (for shower use)
  • Hiking shoes/boots (optional but useful for camping)

Personal Items

  • Towel, face cloth 
  • Beach Towel for water activities
  • Hairdryer 
  • Toiletries (shampoo, soap, toothbrush/paste, etc.) 
  • A supply of face masks
  • Other personal hygiene items (hand sanitizer, tissues, deodorant, etc.) 

Documents and Medication

  • Health Card
  • Medical insurance card (if available) 
  • Bank card (if you choose to bring one)  
  • Medication (if needed) 
  • Extra pair of glasses/contacts (if you wear them) 
  • Prescription refill note (if taking medication) 

Outdoor Gear

  • Reusable water bottle 
  • Sunscreen (SPF 30 or greater) 
  • Sunglasses 
  • Insect repellent 
  • Small backpack (for hiking/day trips)
  • Flashlight (NOT your phone)  
  • Sleeping bag
  • Air mattress/foam (for under your sleeping bag – optional)

Other 

  • Pocket money (a small amount for things like laundry, taxi to/from airport, souvenirs)
  • Laptop or tablet
  • Personal notebook or paper
  • Writing tools
  • Watch
  • Calculator
  • Alarm clock 
  • Reading Material
  • Musical instruments (along with sheet music) 
  • Extra pillow (for more of an “at home” feeling)

Do Not Bring

  • TV/gaming PC/game system (e.g., Switch, Steam Deck)
  • Pets (service animals exempted; please inform your program director for accommodations)
  • Any vehicle, motorized or not, unless required for accessibility
  • Any dangerous goods or weapons
  • Cigarettes or vapes/e-cigarettes 
  • Alcohol or  illegal or recreational drugs, including cannabis
  • Expensive jewelry or other valuables
  • Strongly scented products: Shad is a fragrance free environment. Please leave perfume and cologne at home.

Please note that Shad is not liable for any lost, stolen or damaged personal items.

Please contact the program team if you have questions about bringing any of the above.

What to Expect

Shad Values
Our values are what make Shad the incredible program that it is. At our Shad campus, these values are vigorously embraced – just like they are at each of the other campuses across Canada. Our values are as follows:

  • We cherish the freedom to explore, create, and innovate.
  • We aspire to excellence in all we do.
  • We are committed to the respect, cooperation, and shared fun that builds a powerful, supportive community, while remaining mindful of the safety and well-being of that community.
  • We value diversity and open discussion.
  • Our behaviour is always governed by respect for others and the highest standards of ethical conduct.

Being a Shad means accepting these values fully into everything you do! Adherence to these values determines how successful your Shad experience will be. They are sacred trusts. 

Diverse & Inclusive Community
A diverse and inclusive community is an important value of the Shad program. You will meet students from across Canada, with different lived experiences and backgrounds. Some of you have experience with complex, high responsibility activities such as traveling or being away from home, while for others, this may be your first time being apart from family. Respect for all individuals is a requirement for a successful community.

Community must be preserved and protected in the Shad program. There are no exclusive relationships at Shad, whether for the purposes of romance, clique, gender, ethnicity, or any other reason. Relationships that exclude (or attempt to exclude) others will not be accepted. Intentionally excluding others is a form of bullying and could result in dismissal from the program. The month at Shad provides you the opportunity to make connections with a community of other exceptional students. We hope that this tight-knit community that forms at Shad will continue for many years after the program. 

Supportive Team
The Shad team is here to support you. Your program team is made up of leaders who are committed to working with students to meet their needs. 

Supervised Community
Shad is a supervised community. Every member of the program team is charged with the responsibility of ensuring your safety and protection. We take this responsibility seriously! This means that we will need to know approximately where you are and what you are doing at all times. This level of awareness ensures that in case of an emergency, we can account for your whereabouts quickly.

You are also a partner in ensuring your own safety and the safety of the Shad community. You are expected to ensure that your behaviour is always aligned with the Shad values.

Just because the community is supervised does not mean that you won’t have freedom to engage in a range of activities across the university campus. We take advantage of many of the various programs, departments, recreational facilities and spaces on campus to ensure that you enjoy an exciting university experience.

Schedule
You can expect life at Shad to be busy, but don’t worry, we have downtime and recreational activities built into the program as well. Each day, you can expect a different combination of lectures, workshops, recreational and cultural activities, as well as unscheduled time that you can use to connect with your peers, rest, connect with family, work on your design project, and reflect on what you’ve learned and accomplished so far.

Tech-etiquette: Appropriate usage
The ability to rapidly access relevant information can be key to innovation. There is no question that effective use of technology can be a useful tool. That said, the appropriate use of technology is essential for an effective learning/teaching/cooperative environment. There is etiquette for the use of technology. Rather than provide a long list of rules that will define acceptable use of technology, our technology policy is governed by the same core values as Shad.

All use of technology — including cell phones, notebooks, tablets, translators and the like — must uphold the principles of excellence, responsibility and creativity. While you might be an exceptional multitasker, maintaining devoted attention to a task at hand is a hallmark of responsibility and maturity. When it comes to the use of technology, know what’s right, do what’s right and be respectful! 

Recreation at Shad

There will be opportunities for recreation throughout your time at the program including physical and creative activities. Each campus takes advantage of their unique surroundings and plans fun, exciting ways to engage within your Shad community.

Energy Management
Shad is most enriching when we have sufficient energy to be fully engaged in all program activities. After a long and busy day, everyone needs adequate rest. We also need to respect others and allow them to re-energize themselves by getting the rest they need. Please manage your energy levels appropriately and allow others to do the same by going to bed at the appropriate time.

What You'll Need to Do Pre-Program

ShadTiles:
A Shad tile is a physical, visual representation of you and your story! When you come to Shad, please bring your Shad tile that you have created, and be prepared to talk about it with your fellow Shads. It should be square, no larger than 20 cm x 20 cm, and should include only pictures (no words). You can be as creative as you would like and share information about yourself that will help us get to know you.

ShadSpeaks:
ShadSpeaks is a mini-presentation that each Shad makes about a topic they are interested in or passionate about. Choose something that you already know a lot about and not something you have done as an assignment in school. ShadSpeaks talks are about 5 minutes long, and no longer than 6 minutes. At Shad Saint Mary’s, our ShadSpeaks will not involve any visual aids or notes, meaning you could give your presentation at any time, anywhere (but we will tell you when to expect your turn). There will be an opportunity for people to ask questions about your topic once you have finished your talk.

We would like you to choose your topic and practice your talk before you arrive at Shad. Most of you will be able to practice during Shad as well. However, we would like to screen your topic ahead of time, so please complete this form on your topic idea by June 1, 2025.

Pre-program Online Forms: Please fill out this information form as soon as possible:  https://forms.gle/wfzszkD5bvBx1RoD6

Shad Open Day

What happens when a diverse group of high school students from across Canada come together in the spirit of science, technology and entrepreneurship? Shad Open Day is a day to put your campus and your accomplishments on display for the community.  

Open Day Details:

Date: July 24th
Time: 1:00pm – 4:00pm AST
Location: Isaacs Commons, Ground Floor of Loyola Academic Building (near Tim Horton’s)
Cost: Free
We will provide more information closer to the date.

Virtual Open Day Details:

Date: July 24th
Time: 1:30pm – 4:00pm AST
Platform: TBD
We will provide more information closer to the date including a link to the platform.

Leaving Shad

The Shad program concludes on the morning of Friday, July 25 and Shad will ensure that all participants are transferred to parents, or are on their way home by 11am

Please note that transportation to and from your campus is the responsibility of the participant. If you have a bus / train / plane to catch, you will need to make arrangements to get from the campus with plenty of time before your scheduled departure time. If your parents / guardians are picking you up by car, they should plan to do this between 8:30am and 11am.

Shad Saint Mary’s will support the participants in booking taxis (note transportation from the University is the responsibility of the participant)

Contact us

Have any questions?
Feel free to reach out to your program team:
shadprogram@smu.shad.ca

Frequently Asked Questions

Special accommodation requests
Q: I have a special accommodation request. How do I submit my request and will you be able to help me?
A: You will need to inform us of the special accommodations that you require ahead of time. We will let you know what we can do to support you as best as possible. We want to help make sure your experience here is exceptional.

Visitors
Q: Can I have visitors (family, friends) during Shad? Can I leave campus for a non-emergency reason?

A: No, for the safety of participants, we cannot accommodate visitors or participants leaving campus during the program. 

Contact During the Program
Q: How can my parents contact me during Shad?

A: Your parents can contact you on your cell phone (although you may not be able to answer due to program activities) or via email. Emergency contact information will be provided closer to the program. 

Mail can be sent to:

<Participant Name>
 ℅ Laura Stiles-Clarke
Department of Astronomy & Physics
Saint Mary’s University
923 Robie St.
Halifax, NS
B3H 3C3

Free Time
Q: How much free time will I have?
A: Shad is a busy month with an ambitious schedule of activities. Most of your time will be spent engaging in the plethora of activities we have planned for you! There is often time every day for you to take time for yourself, to rest, or to call home as needed. Given the immersive nature of Shad, participants will not have the time to engage in other commitments during the month of July (i.e., summer school, online courses, or additional projects, studying, practice, or training). Full-time commitment to Shad is expected. Free time is generally scheduled between 4pm and 5pm daily, as well as additional time on certain days depending on programming.

Outside Food
Q: Can I order food?

A: No 

Instruments
Q: Will I have access to a piano to practice regularly?

A: Shad is a wonderfully musical place with many spontaneous jam sessions. We encourage Shads to bring their sheet music or other instruments with them. Note that access to instruments is limited by the program schedule and the residence’s quiet hours. Therefore, regular daily practice is not guaranteed. Shad Saint Mary’s will do our best to arrange for musicians to have access to instruments for practice. Shads should expect to share instruments with other musicians and only play in designated places and at designated times.

Gym Access
Q: Will I have access to athletics facilities such as a gym or pool?

A: No. We hold recreation periods daily however participants will not have daily access to gyms, fitness rooms, basketball courts, pool, or fields.