Shad Laurentian Campus Information Guide

Laurentian University

Located in Sudbury, Ontario, Canada, on the traditional territory of the Atikameksheng Anishnawbek First Nation, Laurentian University is a true microcosm of the country’s spirit: open, welcoming, bilingual, multicultural, strong, northern and proud. Click here for a virtual campus tour!

Students here can study in a bilingual environment while benefiting from Indigenous thought and culture and engaging with peers and faculty from around the world! Our location in northern Ontario, at the heart of the Canadian Shield in the Great Lakes Basin, contributes to our unique attributes and conspires to create a one-of-a-kind learning environment. Academic success and overall well-being are intertwined in the student experience here. You will find numerous opportunities to integrate your newly acquired knowledge into experiential application all the while being moments away from an outstanding outdoor adventure. With the province’s best record in post-graduation employment over the last decade, it is clear that the interdisciplinary skills acquired by Laurentian graduates and their proven resourcefulness are sought-after attributes by employers and industry. Laurentian is committed to preparing leaders who will apply innovative and intelligent solutions to local and global issues.

Acknowledgement of Land

We would like to acknowledge the Robinson-Huron Treaty of 1850. We also further recognize that Laurentian University is located on the traditional lands of the Atikameksheng Anishnawbek and that the City of Greater Sudbury, also includes the traditional lands of the Wahnapitae First Nation. We extend our deepest respect to Indigenous peoples – as a sign of our continued relationship we will support Laurentian University’s Truth and Reconciliation Task Force Recommendations. Miigwech.

Shad Program Team

Jessica Martin

(Jes-i-kuh)
Program Director

Jessica (she/her) has been involved with Shad since 2018 in a variety of different roles. Beginning with her time as a program assistant and teacher fellow at Shad McMaster, she continued with Shad as Program Manager for Shad Laurentian for the past several years before taking on the role of Co-Director. Jessica completed her undergraduate degree in Forensic Science and Chemistry at Laurentian University and her Master’s in Chemistry from the University of Ottawa. Continuing her passion for science and learning, Jessica received a Bachelor’s degree in Education from the University of Ottawa and is now a high school teacher in Ottawa teaching chemistry and biology. She loves reading, puzzles and spending time outdoors and with her 3 dogs!

Thomas Merrit

(Tom-uhs)
Program Director

Thomas (he/him) is excited to be returning to Shad Laurentian once again. Thomas is a professor and past Canada Research Chair with a very active research program that explores the connection between genetic diversity and biological complexity. Research in his group focuses on metabolism, stress, and genetic networks with a focus on individual variation. Projects often use the fruit fly model system, but some projects involve microbes, vertebrates, or a variety of invertebrates and locations range as far as regional lakes to deep underground in an active nickel mine. Thomas’ contributions also extend beyond the academic setting and into the non-scientific community. As a committed science communicator and partner with Science North, Canada’s second largest science centre, Thomas has shared the importance of genetics research as a TEDx speaker, educator, and writer. For 10 years he curated a science art show, most recently in partnership with Science North, Canada’s second largest science centre. He has written a series of popular science articles and blogs on a diversity of topics from trapping flies to the genetics of handedness to genetically engineered decaf coffee with a readership of almost 2 million.

Arriving at Shad

Shad2025 runs from June 29 to July 25. We kindly request that you arrive on campus between 12pm and 6pm on June 29 Arrival and check-in will be at West Residence (935 Ramsey Lake Road, Sudbury, ON P3E 2C6). West Residence has a gated parking lot with access to a loading zone in front of the main doors. Gates will be raised during drop off and pick-up times.

Participants can arrive on campus as early as 12pm. Families should look for University signs for West Residence or temporary signs for Shad Laurentian/Shad Laurentienne. The earlier you arrive, the more time the participant will have to familiarize themself with the campus, the program team and the other participants. Please do not arrive later than 6 pm as we have activities planned on the first day.

When you arrive at West Residence, you will be greeted by our staff team. Our program assistants will help you and your family bring your things up to your room. Tours, snacks and games will be offered throughout the check-in time period. Once participants have checked in, they are officially in the program and will need to remain on campus.

Dinner will be provided after everyone has arrived at 6:00 pm. Snacks will be available throughout the arrival period.

Transportation from Airport: For those arriving by air to Sudbury, a Shad team member will be at the airport to provide you with assistance. After picking up your luggage, find the Shad team member. Don’t worry, the airport is not large and the staff member will be wearing Shad Laurentian gear! A transportation service will be available for travel from the Sudbury airport to the Laurentian University campus between the hours of 12 pm and 6 pm. Please note, the cost for the transportation service is $15.00. Payment must be made in advance using our cheddar-up platform. For those being dropped off, please be dropped off at West Residence by following the campus map. There will also be Shad signs posted around the area.

Living at Shad

Residence
Shad participants and the program team will be living on campus in air conditioned single rooms with semi-private washrooms at West Residence. Each Shad will have apartment-mates of the same gender. Bedding and linen will be provided (pillow, blanket, sheets and towel). 

While living on campus, there will be other paying guests and students using the residence accommodations on other floors.

Be sure to bring your own soap, shampoo and other toiletries. You will be living in residence on the university campus. You have the responsibility of keeping your property safe and keeping your room door locked. Shads will be held financially responsible for replacing any lost keys to the residence.

Food

Most of our meals will be eaten on campus. Keep in mind that it is a university, so the food may not be like your home-cooked meals. There will be a variety of food that accommodates most tastes.

Please let us know if you have any dietary requirements or allergies.

Laundry

There will be pay-per-use washers and dryers available at the rate of $3.50 for a full load. More information about laundry payment details will be provided closer to the program. 

Laundry detergent is available on campus. If you have any allergies to certain types of detergent, please bring your own.

Residence Key

You will be given residence keys for which you will be responsible. 

Banking
We recommend that you bring some pocket money with you for transportation to and from the airport, laundry, optional Shad wear, and purchasing souvenirs. 

We advise against bringing large amounts of money or other valuables (expensive jewelry and watches). There is no need for such items, and we cannot accept responsibility if they go missing.

There is an RBC ATM available on campus.

Computers
We recommend that you bring a laptop, tablet or another personal computing device for research, word processing, and other tasks related to the program. Wi-Fi access is available in residence and elsewhere on campus. Shad team members will assist you with Wi-Fi setup upon arrival. The University and Shad Canada do not take any responsibility for lost/damaged/stolen valuables or property.

If you are unable to bring a laptop, please contact us.

What to Bring

Clothing – Accessories

  • Jacket/Raincoat with hood 
  • Baseball-type hat (sun/rain)  
  • Casual spring and summer clothes
  • Hoodie or sweater 
  • Long pants and shorts (long pants may be required in labs) 
  • Long and short sleeve t-shirts 
  • Undergarments and sleepwear 
  • Socks 
  • Swimwear 
  • Comfortable clothing for daily recreation activities 
  • One or two slightly dressy outfits for events such as the design project conference, Open Day and Banquet (some will bring a suit, pantsuit or dress, others will be “business casual”; bring whatever makes you comfortable!)

Footwear

  • Business attire/formal shoes
  • Athletic shoes (for indoor and outdoor use; closed toe shoes required in athletic facilities and labs)
  • Water safe shoes/water shoes

Personal Items

  • Beach Towel for water activities
  • Hairdryer 
  • Toiletries (shampoo, soap, toothbrush/paste, etc.) 
  • A supply of face masks
  • Other personal hygiene items (hand sanitizer, tissues, deodorant, etc.) 

Documents and Medication

  • Health Card
  • Medical insurance card (if available) 
  • Bank card (if you choose to bring one)  
  • Medication (if needed) 
  • Extra pair of glasses/contacts (if you wear them) 
  • Prescription refill note (if taking medication) 

Outdoor Gear

  • Reusable water bottle 
  • Sunscreen (SPF 30 or greater) 
  • Sunglasses 
  • Insect repellent 
  • Lip balm 
  • Umbrella 
  • Small backpack (for hiking/day trips)
  • Flashlight (NOT your phone)  
  • Sleeping bag

Other 

  • Pocket money (a small amount for things like laundry, souvenirs)
  • Personal notebook or paper
  • Writing tools
  • Laptop or tablet
  • Calculator
  • Reading material 
  • Basic sports equipment (baseball glove and ball, football, etc.)
  • Musical instruments (along with sheet music) 
  • Extra pillow (for more of an “at home” feeling) 
  • Hangers (not provided)

Do Not Bring

  • TV/gaming PC/game system (e.g., Switch, Steam Deck)
  • Kitchen/cooking supplies (e.g., pots, pans, etc.) *Electric kettles are allowed*
  • Pets (service animals exempted; please inform your program director for accommodations)
  • Any vehicle, motorized or not, unless required for accessibility
  • Any dangerous goods or weapons
  • Cigarettes or vapes/e-cigarettes 
  • Alcohol or  illegal or recreational drugs, including cannabis
  • Expensive jewelry or other valuables
  • Strongly scented products: Shad is a fragrance free environment. Please leave perfume and cologne at home.

Please note that Shad is not liable for any lost, stolen or damaged personal items.

Please contact the program team if you have questions about bringing any of the above.

What to Expect

Shad Values
Our values are what make Shad the incredible program that it is. At our Shad campus, these values are vigorously embraced – just like they are at each of the other campuses across Canada. Our values are as follows:

  • We cherish the freedom to explore, create, and innovate.
  • We aspire to excellence in all we do.
  • We are committed to the respect, cooperation, and shared fun that builds a powerful, supportive community, while remaining mindful of the safety and well-being of that community.
  • We value diversity and open discussion.
  • Our behaviour is always governed by respect for others and the highest standards of ethical conduct.

Being a Shad means accepting these values fully into everything you do! Adherence to these values determines how successful your Shad experience will be. They are sacred trusts. 

Diverse & Inclusive Community
A diverse and inclusive community is an important value of the Shad program. You will meet students from across Canada, with different lived experiences and backgrounds. Some of you have experience with complex, high responsibility activities such as traveling or being away from home, while for others, this may be your first time being apart from family. Respect for all individuals is a requirement for a successful community.

Community must be preserved and protected in the Shad program. There are no exclusive relationships at Shad, whether for the purposes of romance, clique, gender, ethnicity, or any other reason. Relationships that exclude (or attempt to exclude) others will not be accepted. Intentionally excluding others is a form of bullying and could result in dismissal from the program. The month at Shad provides you the opportunity to make connections with a community of other exceptional students. We hope that this tight-knit community that forms at Shad will continue for many years after the program. 

Supportive Team
The Shad team is here to support you. Your program team is made up of leaders who are committed to working with students to meet their needs. 

Supervised Community
Shad is a supervised community. Every member of the program team is charged with the responsibility of ensuring your safety and protection. We take this responsibility seriously! This means that we will need to know approximately where you are and what you are doing at all times. This level of awareness ensures that in case of an emergency, we can account for your whereabouts quickly.

You are also a partner in ensuring your own safety and the safety of the Shad community. You are expected to ensure that your behaviour is always aligned with the Shad values.

Just because the community is supervised does not mean that you won’t have freedom to engage in a range of activities across the university campus. We take advantage of many of the various programs, departments, recreational facilities and spaces on campus to ensure that you enjoy an exciting university experience.

Schedule
You can expect life at Shad to be busy, but don’t worry, we have downtime and recreational activities built into the program as well. Each day, you can expect a different combination of lectures, workshops, recreational and cultural activities, as well as unscheduled time that you can use to connect with your peers, rest, connect with family, work on your design project, and reflect on what you’ve learned and accomplished so far.

Tech-etiquette: Appropriate usage
The ability to rapidly access relevant information can be key to innovation. There is no question that effective use of technology can be a useful tool. That said, the appropriate use of technology is essential for an effective learning/teaching/cooperative environment. There is etiquette for the use of technology. Rather than provide a long list of rules that will define acceptable use of technology, our technology policy is governed by the same core values as Shad.

All use of technology — including cell phones, notebooks, tablets, translators and the like — must uphold the principles of excellence, responsibility and creativity. While you might be an exceptional multitasker, maintaining devoted attention to a task at hand is a hallmark of responsibility and maturity. When it comes to the use of technology, know what’s right, do what’s right and be respectful! 

Recreation at Shad

There will be opportunities for recreation throughout your time at the program including physical and creative activities. Each campus takes advantage of their unique surroundings and plans fun, exciting ways to engage within your Shad community.

Energy Management
Shad is most enriching when we have sufficient energy to be fully engaged in all program activities. After a long and busy day, everyone needs adequate rest. We also need to respect others and allow them to re-energize themselves by getting the rest they need. Please manage your energy levels appropriately and allow others to do the same by going to bed at the appropriate time.

What You'll Need to Do Pre-Program

ShadTiles

At the very beginning of the program, we will be running an introduction activity that will require you to have a completed bio-tile. A bio-tile provides some insight as to who you are and demonstrates features that represent you. There are only three requirements for the bio-tile:

Max size: 15 cm X 15 cm X 2 cm

It must be creative!

It must be unique to you.

After that, it’s up to you. The more creative the better! Make sure that you have your bio-tile ready before the program starts and submit a photo of your bio-tile using the provided google form (link will be shared before the program). The bio-tiles will be displayed on a wall, please respect the dimensions as much as possible.

ShadSpeaks

Shad Laurentian is not only interested in getting you to listen, it is also very interested in what you have to say.

During the course of the program, you will be asked to give a 5-minute presentation – which we call a Shad Speak – on a topic of your choice. Select something you are passionate about so that you will be comfortable sharing it with others. You should also consider a topic that you are confident will be of interest to others. Be authentic and be genuine!

Shad Speaks will be strictly timed to 5-minutes and the focus will be on you and your ideas. As such, presentations will be technology-free (i.e. no PowerPoint or access to a projector).

You will need to submit your topic choice and a brief description of what you will talk about using a google form prior to the start of the program.

Pre-Program Forms

We will be sending out a pre-program survey in May, to learn more about our participants before they arrive to campus! Please fill this out in a timely manner for your interests and preferences to be considered in our programming and apartment mate selections.

Shad Open Day

What happens when a diverse group of high school students from across Canada come together in the spirit of science, technology and entrepreneurship? Shad Open Day is a day to put your campus and your accomplishments on display for the community.  

Live Virtual Open Day Details

Google Website for all things Shad Laurentian
Date: Thursday, July 24
Time: 12:00pm
Platform: Google Site 

Leaving Shad

The Shad program concludes on the morning of Friday, July 25, and Shad will ensure that all participants are transferred to parents, or are on their way home by 11am

Please note that transportation to and from your campus is the responsibility of the participant. If you have a bus/train/plane to catch, you will need to make arrangements to get from the campus with plenty of time before your scheduled departure time. If your parents/guardians are picking you up by car, they should plan to do this between 7am and 11am.

For those departing Sudbury by air or bus, a transportation service will once again be available for travel from the campus to the airport or bus station before 11:00 am. Please note, the cost for this service is $15.00. Payment should be made in advance using a provided google form.

Contact us

Have any questions?
Feel free to reach out to your program team:
shadprogram@laurentian.shad.ca

Frequently Asked Questions

Special accommodation requests
Q: I have a special accommodation request. How do I submit my request and will you be able to help me?
A: You will need to inform us of the special accommodations that you require ahead of time. We will let you know what we can do to support you as best as possible. We want to help make sure your experience here is exceptional.

Visitors
Q: Can I have visitors (family, friends) during Shad? Can I leave campus for a non-emergency reason?

A: No, for the safety of participants, we cannot accommodate visitors or participants leaving campus during the program. 

Contact During the Program
Q: How can my parents contact me during Shad?

A: Your parents can contact you on your cell phone (although you may not be able to answer due to program activities) or via email. Emergency contact information will be provided closer to the program. 

Free Time
Q: How much free time will I have?
A: Shad is an immersive program with a full schedule of activities. Most of your time will be spent engaging in the plethora of activities we have planned for you! Most evening activities will wrap up around 9:30 pm, which provides you with an hour to wind down in the evenings. There will be some additional blocks of time throughout the week where possible. Given the immersive nature of Shad, participants will not have the time to engage in other commitments during the month of July (i.e., summer school, online courses, or additional projects, studying, practice, or training). Full-time commitment to Shad is expected.

Outside Food
Q: Can I order food?

A: No. Most of our meals will be eaten on campus. Keep in mind that it is a university, so the food may not be like your home cooked meals. There will be a variety of food that accommodates most tastes. Please include any dietary accommodations or allergies in your Student Information Form. Meals (breakfast, lunch, and dinner) and evening snacks are included. Students should not bring money expecting to purchase meals or to order “outside food” as meal replacements. Meal delivery services (e.g. Skip the Dishes/Doordash) are also not permitted to be used during the program. Students should be cautious if they are planning to bring snacks with them to the program as there are a variety of allergies to be aware of in the community. Allergy friendly snacks will be provided by the program every evening during catch-up time and most mornings during body breaks.

Instruments
Q: Will I have access to a piano to practice regularly?

A: There will be a keyboard, guitars and a few other instruments in the common room of our residence space. Shad is a wonderfully musical place with many spontaneous jam sessions. We encourage Shads to bring their sheet music or other instruments with them. Note that access to the instruments is limited by our schedule and the residence’s quiet hours. Therefore, regular daily practice is not guaranteed.

Gym Access
Q: Will I have access to athletics facilities such as a gym or pool?

A: Shads will not have access to the athletic centre outside of scheduled group activities. There are many recreation activities planned within the program schedule to ensure you are kept active during the month, and there may be opportunities for early morning outdoor recreation in addition to these scheduled times.