Please review the details below that answer the most commonly asked questions. If you don't find the answers here, email us or, if you prefer to speak to someone directly, phone us at 519-884-8844 x 222 (weekdays 9:00 a.m. to 5:00 p.m. EST).
Before you begin the online application
We recommend that you review this PDF version of the application format, so that you can prepare some of the responses in a word processing program first, to avoid any time-out issues. You can then go to the online system and cut and paste the responses, saving as you go. Read our other useful tips.
The application collects general contact information for you and your parent(s). Your address, phone numbers and email address will only be used to communicate with you regarding the SHAD program.
Your application is confidential and will be used solely for selection purposes. SHAD does not share or otherwise profit from the distribution of personal data beyond the use it was provided to fulfill.
LETTER OF REFERENCE
Each applicant must solicit a letter of reference, to be submitted through our on-line form (available at www.shad.ca/reference) completed by either their Principal, a teacher or Guidance Counsellor (someone who can address your qualities aligned with the type of student we are looking for). Within the online application, you will need to provide the reference contact's name.
IMPORTANT: Remember, it is your responsibility to ask your reference to complete the online reference form.
Only one reference is required. If you wish to ask another person to complete a reference for you (another teacher, an employer, etc.), that is optional. The maximum number of references allowed per applicant is 2.
Note: The reference is confidential and will be used solely for selection purposes for the SHAD program.
Applicants need to provide a copy of their latest report card/transcript (uploaded within the online application, or emailed to email@example.com). There is no need to go to the expense of an official transcript from your school/school board. An unofficial transcript or report card is perfectly fine.
Also needed is the overall average from that document. If your grades are letter based, you could check with your school to see if there is a conversion chart available. If not, we recommend you estimate based on an online conversion tool since the field is required to be entered as numeric.
INVOLVEMENT IN VARIOUS ACTIVITIES
Your Personal Accomplishments Profile is a succinct description of your most recent and relevant experiences, interests and accomplishments. What you do outside the classroom demonstrates your initiative and drive, your leadership and interpersonal skills, and your character. Through this section of the application, we are trying to get an idea of the types of activities you are involved in, and the amount of time you devote to these activities.
There are 4 categories to summarize your involvement in various activities:
Describe the level and extent (time commitment and leadership roles) of your activities in school and the community (e.g. clubs, student government, Duke of Edinburgh, etc.)
Describe any significant academic awards you have earned in the last 3 years (e.g. Pascal, Cayley, DECA, science fairs, other awards).
Describe your involvement in the arts (e.g. music, dance, etc.) and athletics.
Describe what type of work (paid, volunteer or family commitments) you are involved with, and why.
For each of the 4 categories you may include multiple activities within the category. (For example in the arts & athletics category, you could list any instruments you play, teams you are on, if you were in a school play or choir, etc.) It would be best to limit the timeframe to be within the last 3 years.
Please provide estimates:
In a typical week, how many hours do you spend on these activities
In a typical year, how many weeks do you spend on these activities
Note that you are limited to a 255 character description/detail.
This section of the application contains a series of questions for short personal essays. Responses are limited to 1,000 or 1,500 characters (not words), including spaces. We have purposefully limited the space to allow you the opportunity to build your capability in communicating your thoughts concisely - a key skill.
You can further support your application by providing a demonstration of your abilities in a visual, artistic or video format. You may provide a hosted link or uploading a file (no executable, audio or video files please).
For a video or audio file, you are limited to 1 minute maximum. Do not upload the file; rather, provide a YouTube or hosted link (recommended to be a public link, and tested to ensure it works!)
If you are uploading a file, a PDF is preferred, and there is a limit of 5 pages maximum.(There is also a 4MB maximum file size limit.)
Here are some tips for completing the online application:
We recommend preparing information before-hand (e.g. essays, identifying a reference, etc.). Review a PDF version of the application format and our application FAQs above, to learn about the different sections within the SHAD application.
Compose and save your essays in a word processing program and cut and paste them into our system. There are specific character limits (including spaces); see the PDF version of the application for details.
Save often! The system may time-out and your work could be lost.
You will have a chance to review your application content before submission. Once submitted, changes cannot be made.
Be sure to hit the SUBMIT button at the bottom of the online application's Review page, or else we will not receive it!
Once you have submitted your application, you will receive an automated confirmation email. Be sure to check your email's Junk or Promotions folder, just in case.